Special Assistant Intern - Operations

Cityofnewyork; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

City of New York's DCAS, through the CEI line, seeks an administrative professional to support Citywide Equity and Inclusion initiatives. The role focuses on coordinating information, preparing briefing materials, and handling inquiries from the public and officials.

Reporting to the Chief of Staff, you will organize meetings, create agendas, assist in cross-agency projects, and help develop training on non-discrimination.

Qualifications

• Experience coordinating meetings and preparing briefing materials.
• Strong writing and research skills for policy topics.
• Familiarity with EEO compliance and government procedures is a plus.

Responsibilities

• Coordinate and review information or recommendations from departmental staff.
• Prepare agendas and fact sheets with background material for meetings.
• Coordinate and schedule meetings including logistics and follow-up.
• Respond to inquiries from the public and government officials in a professional and timely manner.
• Provide administrative support to the line of service and perform other duties as assigned.
• Conduct research and writing on EEO, employment law, policy issues, or special assignments as needed.
• Assist in executing special projects involving cross-agency coordination, data collection, or policy development.
• Help develop and update training materials for citywide non-discrimination training.
• Assist with case practice reviews by compiling documents, preparing summaries, and supporting review workflows.
• Provides support for high-level investigations, including scheduling, document preparation, and research.

Skills

Meeting coordination

Research & writing

Administrative support

Public inquiries handling

Tools

Microsoft Office

CRM/Email systems

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Department of Citywide Administrative Services' (DCAS) Citywide Equity and Inclusion (CEI) Line of Service sets the standards for City agencies to implement the City's EEO Policy.

This includes the implementation of initiatives that align with, and operationalize, the legal mandates and legislation designed to prevent workplace discrimination and harassment under the City's legally protected categories. CEI also develops and updates the City's EEO and diversity, equity and inclusion trainings portfolio to promote the awareness of rights, responsibilities and resources for the city workforce. The unit also organizes mandatory EEO best practices meetings and other educational programs and professional development for EEO professionals; conducts third-party EEO investigations when the agency head or the EEO officer is a party in the matter; promotes compliance with training programs and reporting requirements; designs and maintains compliance tools and reference resources. In addition, CEI provides guidance to agencies on emerging issues related to fair and effective employment practices, many of which impact retention and inclusivity; and guides agencies on preparation of their annual EEO plans as authorized by the New York City Charter Chapter 35, Section 814.1.

Reporting to the Chief of Staff, Citywide Equity and Inclusion, the selected candidate will be responsible for, but not limited to the following tasks:

• Coordinates and reviews information or recommendations from departmental staff.
• Prepares agendas and fact sheets and secures necessary background material for meetings and conferences.
• Coordinates and schedules meetings including logistics and follow-up.
• Responds to inquiries from the public and government officials in a professional and timely manner.
• Provides administrative support to the line of service and performs other duties as assigned.
• Conducts research and writing on EEO, employment law, policy issues, or special assignments as needed.
• Assists in executing special projects involving cross-agency coordination, data collection, or policy development.
• Helps develop and update training materials for citywide non-discrimination training.
• Assists with case practice reviews by compiling documents, preparing summaries, and supporting review workflows.
• Provides support for high-level investigations, including scheduling, document preparation, and research.