Police Specialist

Socket.dev; Washington; On-site; USD 60,000 - 75,000; Full time

Job summary

The Port of Seattle Police Department seeks a Police Specialist to provide administrative, professional, and office support. You will handle typing, minutes, reports, and confidential files, and coordinate with departments and stakeholders for various tasks.

You will manage inventory, IT and maintenance work orders, overtime scheduling, and event staffing. You’ll maintain training records, process public records requests, and assist with CALEA accreditation, payroll, and travel tasks.

Qualifications

• Two years of professional administrative office experience; law enforcement support is a plus.
• High School Diploma or GED required.
• Knowledge of Washington State Public Records Act and processing requests preferred; 40 WPM typing; five years admin experience.

Responsibilities

• Provide administrative support including typing letters, memos, minutes, and reports.
• Coordinate communications with other departments and stakeholders.
• Manage supplies inventory and order fulfillment.
• Submit work orders for IT and Maintenance issues.
• Schedule overtime, squad bidding, and event personnel; maintain calendars.
• Maintain training records and respond to public disclosure requests; support CALEA accreditation.
• Serve as front office and non-emergency contact for callers; backup payroll/time and travel support.

Skills

Administrative experience

Communication skills

Team player

Critical thinking

Tech savvy

Equity focus

Public records knowledge

Education

High School Diploma or GED

Tools

Microsoft Office

Adobe Acrobat

Public records systems

Accounting software

Law enforcement software

Job description

As a Police Specialist, you will provide administrative, professional, and office support for the Port of Seattle Police Department.

• You will perform general and advanced administrative duties, including typing letters and memos, recording meeting minutes, organizing, and maintaining files, which may include confidential information, prepare reports, and pull data.
• You will communicate with other departments and stakeholders as needed for various tasks at hand.
• You will maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders.
• You will submit work orders for IT and Maintenance related issues.
• You will be responsible for scheduling mandatory overtime assignments, squad bidding, and personnel schedules for special events.
• You will maintain training records, public disclosure requests (including reviewing and processing police body worn videos) and assist with department CALEA accreditation standards.
• You will serve as the first point-of-contact for front office and non-emergency phones.
• You will act as backup support for other administrative staff, as needed, to include but not limited to department payroll time administrator, budget, and grant related purposes as well as travel, expenses and reporting.

• Experienced – You have two (2) years of professional administrative office experience and/or working directly to support of a law enforcement agency/function.
• Educated – You possess a High School Diploma or GED equivalent.
• Desired – We hope you have knowledge of public disclosure requirements under the Washington State Public Records Act (RCW 42.56), including experience processing public records requests, applying records redaction standards, using public records management systems, and reviewing body-worn camera footage, preferably within a public safety or law enforcement environment. We also hope you have can type at least 40 WPM and have at least five (5) years of administrative office experience.
• Committed to Equity– You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Excellent Communicator – You have excellent verbal and written communication skills and a keen ability to work with a diverse group of stakeholders.
• Technologically Savvy – You are familiar with Microsoft Office Suite, Adobe Acrobat, accounting and law enforcement software and other computer related programs.
• Team Player – You are more than willing to accept new assignments and projects, help others, and provide top-notch customer service.
• Critical Thinker – You are able to rapidly analyze and solve problems, cope with stressful or pressure situations, and maintain the highest level of confidentiality, squad bidding, and personnel schedules for special events.