Police Service Officer – Records Specialist

Stcharlescitymo; Missouri; On-site; USD 40,000 - 49,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

FSA

HSA

Retirement Plan

Paid Vacation

Paid Holidays

Employee Assistance Program

Educational Benefits

Job summary

The City of Saint Charles Police Department invites applications for a Police Service Officer – Records Specialist. This full-time role supports records maintenance, data entry for summonses, tickets, and reports, and assists the public and agencies with copies and inquiries. Starting salary is $44,866.51 annually.

High school diploma required with preferred records management training. Travel between locations may be required; benefit package includes medical, dental, vision, life and

Qualifications

• High school diploma or equivalent required.
• Vocational/technical training in records management preferred.
• Ability to analyze and categorize data for record-keeping.

Responsibilities

• Process all reports electronically or on paper.
• Provide copies of reports to government agencies, the general public, and insurance companies.
• Conduct record checks for government agencies and individuals.
• Research files for requested information.
• Maintain forms and documents pertaining to the police department.
• Answer phones and respond to inquiries; forward calls as necessary.
• Make ID badges and maintain related records.
• Maintain records and issue invoices related to false alarm billing.
• Computer entry of data related to municipal summonses, traffic tickets, and parking tickets.
• Collect and process report data related to UCR or IBRS.
• Process arrest booking documents.
• Process solicitor permit applications, fingerprint applicants, and issue permits.

Skills

Data analysis

Data entry

Record keeping

Attention to detail

Education

High school diploma

Job description

Job Title Police Service Officer – Records Specialist

Department Police Department

Posting Date July 31, 2026

Closing Date for Resumes/Applications Open Until Filled

Starting Salary $44,866.51/ Annually

Benefits Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Retirement (Lagers L-6) and Deferred Compensation programs; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.

Exempt/Non-exempt Non- Exempt

Status Full Time

Purpose of this position is to perform records activities, in accordance with maintenance, entry, retention and dispersal guidelines.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.

• Process all reports, either through electronic means or paper copies.
• Make copies of various documents.
• Provide copies of reports to government agencies, the general public, and insurance companies.
• Conduct record checks for government agencies and individuals.
• Research files for requested information.
• Maintain forms and documents pertaining to the police department.
• Make bank deposits and balance cash drawer related to report fees.
• Order, stock, and maintain office supplies.
• Answer phones, respond to phone inquiries, forward calls as necessary.
• Make ID badges and maintain related records.
• Maintain records and issue invoices related to false alarm billing.
• Computer entry of data related to municipal summonses, traffic tickets, and parking tickets.
• Collect and process report data related to Uniform Crime Reporting (UCR) or Incident Based Reporting System (IBRS).
• Process arrest booking documents.
• Process solicitor permit applications, fingerprint applicants, and issue permits.

Minimum Training and Experience Required to Perform Essential Job Functions

• High school diploma or equivalent or any combination of education and experience that provides equivalent knowledge, skills and abilities. Vocational/technical training in records management preferred.

Physical and Mental Abilities Required to Perform Essential Job Functions

Language Ability and Interpersonal Communications

• Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy, record and transcribe data and information. Ability to classify, compute and tabulate data.

Work Environment

• The office environment is typical with no unusual requirements. Some travel between locations is required.

The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify