Part-Time Police Records Clerk

Bountiful; Bountiful (UT); On-site; USD 25,000 - 36,000; Part time

Job summary

Bountiful Police Department is seeking a part-time Records Clerk to assist the Records Supervisor and support detectives and patrol with paperwork. This role handles transcription, validation, and storage of documents in the records management system and provides frontline customer service at the window and by phone.

The position emphasizes accuracy, strong interpersonal skills, and knowledge of GRAMA laws.

Qualifications

• Graduation from a standard senior high school or equivalent (GED).
• Must be GRAMA certified.

Responsibilities

• Regular attendance to fulfill job requirements.
• Process, transcribe, validate, and store officer's paperwork in the records management system.
• Provide quality control ensuring accuracy of information entered into the records management system.
• Utilize the records management system to assist citizens, officers, and administration.
• Maintain access control of documents shared with other departments and agencies.
• Respond to records requests and perform background checks as needed.
• Provide receptionist duties at the window and on the phone.
• Offer general information and referrals to resources.
• All other duties as assigned.

Skills

Typing 50 wpm

Office procedures

Stress management

Education

High school diploma or GED

Tools

Records management system

Office equipment & devices

Job description

Posting Date: September 17, 2026

Department: Police

Reports to: Police Records Supervisor

Salary Range: Starting Salary $21.94 per hour

Position Type: Part-Time (25-30 hours per week)

Deadline to Apply: Thursday, October 1, 2026

Overview:

Assists the Records Supervisor. Assists Detectives and Patrol with all paperwork generated by the Police Department.

Supervision Received:

Works directly under the supervision of the Records Supervisor and the Division Lieutenant.

Essential Job Functions:

Regular attendance in order to fulfill job requirements.

Process, transcribe, validate, and store officer's paperwork, recorded offense reports, and all other

associated paperwork into the records management system.

Provide quality control including but not limited to ensuring the accuracy of information entered into

the records management system.

Utilize the records management system to assist citizens, officers, and administration.

Maintain access control of all documents to be disseminated to other police departments, the courts,

county attorney's office, law enforcement agencies, and the community.

Maintain a working knowledge of the criminal justice records release laws for the State of Utah.

Respond to all records requests.

Perform in-house records management background checks requested by government agencies and

citizens

Provide receptionist duties to include responding to individuals at the window as well as answering

records department telephone lines.

Provide citizens with general information and referrals to appropriate resources.

Provide extensive customer service both internally and externally.

All other duties as assigned and/or deemed necessary.

Knowledge, Skills, and Abilities:

• Essential knowledge of typing, spelling, vocabulary, office procedures and techniques, and all office equipment
• Must have the ability to type 50 words per minute on a standard typewriter or keyboard
• Ability to handle stressful situations competently

Minimum Education and Experience Requirements:

Graduation from a standard senior high school or equivalent (GED)

Maintains GRAMA certification

Physical Requirements:

Ability to sit for long periods of time operating telephone, computers, and all other equipment

necessary to perform the job

Ability to properly hear and understand telephone conversations

Ability to proficiently utilize and operate department equipment as assigned

Equipment Used:

Computer, mobile data terminal, telephone, radio equipment, copy machine, and fax machine.

Critical Skills-Expertise:

Proficient in operating computers and using a variety of software programs to perform tasks efficiently

The ability to multi-task effectively in a fast-paced environment is essential, as the role requires managing multiple responsibilities simultaneously

Flexibility and the capacity to adapt to a constantly evolving work environment

Strong organizational abilities and attention to detail

Must be able to successfully pass in-house skills test, background check, a driving record check, and a pre-employment drug test