Police Records & Traffic Clerk — Data, Permits & Reports

City of Easton PA Official; Easton (Northampton County); On-site; USD 38,000 - 50,000; Full time

Job summary

City of Easton PA Official seeks a Clerk III to support the Police Department Records/Traffic Division. The role performs difficult clerical work, exercises independent judgment, and may supervise others.

It operates under the Captain of Administrative Services and Lieutenant of Records as part of AFSCME local 447. The incumbent handles police records, data processing, reports, and payments, coordinating logs and maintaining filing systems.

Qualifications

• Ability to communicate effectively verbally and in writing in the English language.
• Must possess or be able to obtain by time of hire a valid PA Driver's license.
• No felony convictions or disqualifying criminal histories within the past seven years.
• High school diploma or GED.
• Two years of general office, communications or records management experience.
• Proficiency in the use of a personal computer, printers, fax machine, and other office equipment.
• Working knowledge of Excel and Word programs.
• Ability to establish a good working relationship with supervisors, co-workers, and citizens of the city.

Responsibilities

• Provides police record and related information to the public and governmental agencies.
• Performs routine clerical and administrative work such as data processing and filing.
• Drafts and edits correspondence, reports, memoranda, and other materials requiring judgment.
• Take and relay messages and respond to phone inquiries.
• Responds to correspondence and inquiries and determines nature and urgency of calls.
• Coordinates and maintains all log systems for the police department and runs reports.
• Maintains filing systems, schedules appointments, produces permits, and receives payments.
• Receives visitors, takes messages, accepts and posts payments, issues permits, and processes complaints.
• Maintains payroll data entry and wage workbook for the police department.
• Oversees tracking of written warnings and prepares moving citations.
• Processes tickets and appeals for Officers into the computerized system.
• Processes all public record requests for insurance companies and civilians.
• Prepares monthly reports and balances accounts.

Skills

Verbal communication

Written communication

Customer service

Attention to detail

MS Word

MS Excel

PC proficiency

Interpersonal skills

Education

High school diploma or GED

Tools

Excel

Word

Job description

City of Easton PA Official seeks a Clerk III to support the Police Department Records/Traffic Division. The role performs difficult clerical work, exercises independent judgment, and may supervise others.

It operates under the Captain of Administrative Services and Lieutenant of Records as part of AFSCME local 447. The incumbent handles police records, data processing, reports, and payments, coordinating logs and maintaining filing systems.