Police Records Specialist (FOIA, Reports & Public Service)

City of Elmhurst; Elmhurst (IL); On-site; USD 35,000 - 53,000; Full time

Job summary

City of Elmhurst is seeking a Police Records Clerk to support the review, preparation and input of police reports, respond to public requests, and manage records requests. The role requires attention to data accuracy and timely processing of subpoenas and FOIA requests, including body cam reviews.

The position involves filing, data entry, and customer service at the police station, with opportunities to train temporary staff and assist in subpoenas and court communications.

Qualifications

• High school diploma/GED; plus one year of administrative support experience or an equivalent combination of education, training and experience.
• LEADS certification must be obtained within three months of hire and maintained for duration of employment.

Responsibilities

• Review arrest paperwork for data accuracy and transmittal to Circuit Clerk’s Office.
• Process records requests and ensure timely delivery by mail or electronic means.
• Respond to subpoenas and FOIA requests, including body cam and squad videos.
• Enter, edit and retrieve data in the computer system and prepare reports using established formats.
• Prepare and update reports and records from multiple sources.
• Respond to customer service inquiries in person, by phone, or email and explain rules or procedures.
• Balance and deposit monies and distribute notices to officers for signatures; transmit to State’s Attorney and court offices.
• Perform expungements of various police records and manage office files.
• Process warrants and check their service status; order and store forms and supplies.
• May train temporary staff and contribute to team efficiency.

Skills

Arithmetic

Directions comprehension

Office support

Record keeping

Data entry

Public interaction

Time management

Team collaboration

Tech adaptability

Attendance reliability

Education

High school diploma/GED

Job description

City of Elmhurst is seeking a Police Records Clerk to support the review, preparation and input of police reports, respond to public requests, and manage records requests. The role requires attention to data accuracy and timely processing of subpoenas and FOIA requests, including body cam reviews.

The position involves filing, data entry, and customer service at the police station, with opportunities to train temporary staff and assist in subpoenas and court communications.