Police Records Specialist — Data Entry & Open Records

City of Hopkinsville; Hopkinsville (KY); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

12 vacation days

12 sick days

11 holidays

Federal student loan forgiveness

Job summary

The City of Hopkinsville is seeking a clerical employee to transcribe police reports, perform data entry into the Records Management System, and provide front-desk customer service. The role involves handling open records requests, and maintaining police reports and mugshots with accuracy and discretion.

Schedule is Monday through Friday, 8:00am to 4:30pm, with pay based on related experience. The position emphasizes teamwork, reliability, and the ability to manage confidential information in a

Qualifications

• High school diploma or GED with at least 1 year clerical experience.
• Accurate and timely data entry into RMS and related systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Enter confidential police and crime information into Records Management System.
• Perform receptionist duties, answer multi-line calls, and direct inquiries.
• Greet visitors and direct to appropriate offices.
• Prepare materials for open records requests, paper and digital.
• Maintain daily police reports and mugshots in the system.
• Collaborate with staff to ensure data accuracy and deadlines.

Skills

Data entry

Customer service

Typing

Attention to detail

Education

High school diploma or GED

High school diploma/Graduate

Tools

Records Management System

Multi-line telephone system

Job description

The City of Hopkinsville is seeking a clerical employee to transcribe police reports, perform data entry into the Records Management System, and provide front-desk customer service. The role involves handling open records requests, and maintaining police reports and mugshots with accuracy and discretion.

Schedule is Monday through Friday, 8:00am to 4:30pm, with pay based on related experience. The position emphasizes teamwork, reliability, and the ability to manage confidential information in a