Police Records & Court Documents Specialist

CLEARS, Inc.; Fountain Valley (CA); On-site; USD 36,000 - 56,000; Full time

Job summary

CLEARS, Inc. in Fountain Valley, CA is hiring a records clerk to process, type, file, and retrieve police records, reports, and confidential documents. The role involves assembling materials from notes or tapes, inputting data, and ensuring accuracy and confidentiality.

The position supports staff and the public at the front desk, delivers court documents, and participates in court-related discovery as needed. Strong attention to detail and discretion are essential.

Responsibilities

• Process, type, file, record, and retrieve a wide variety of Police records, reports, forms, memos, letters, complaints, and court documents involving information of a confidential nature.
• Assemble and type materials from marginal notes, rough drafts, verbal instructions, transcribing equipment, or tapes and correct any errors in grammar, punctuation, and spelling.
• Operate computer terminal to input, obtain, or extract pertinent data.
• Compile, tabulate, record, and check physical data and prepare for later reports.
• Assist departmental staff and the public in person, by phone, and at the front desk.
• Maintain the confidentiality of all information.
• Prepare document packages for court. Transmit or physically deliver documents and other items to court and other designated locations.
• Complete Discovery at the request of the Orange County District Attorney’s Office.
• Communicate with employees and the Court regarding availability for subpoenas and court appearances.
• Log all traffic collision reports, keep statistics on traffic collisions, and prepare monthly traffic report.
• Perform other duties as assigned.

Job description

CLEARS, Inc. in Fountain Valley, CA is hiring a records clerk to process, type, file, and retrieve police records, reports, and confidential documents. The role involves assembling materials from notes or tapes, inputting data, and ensuring accuracy and confidentiality.

The position supports staff and the public at the front desk, delivers court documents, and participates in court-related discovery as needed. Strong attention to detail and discretion are essential.