Police Records Technician

Elk Grove Village Police Department; Elk Grove Village (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

IMRF pension

Job summary

Elk Grove Village Police Department in Elk Grove Village, IL seeks a detail-oriented Police Records Technician to support office operations, process records requests, and assist the public.

The role requires familiarity with FOIA laws, LEADS data entry, and accuracy in handling arrest and court records. The position is full-time, in-office, with standard hours Monday through Friday.

Candidate should have at least 30 college credits and two years’ related experience; associate degree preferred.

Qualifications

• Completion of 30 credit hours of college coursework, with an Associate’s Degree preferred.
• Minimum of two years of comprehensive and progressive work responsibilities or equivalent education/experience.
• FOIA training is possible via seminars and online training offered by state AG office.

Responsibilities

• Maintains and files office and public records; handles FOIA requests and related adjudication paperwork.
• Enters and retrieves data in LEADS and other records systems; processes arrest and court records.
• Responds to public inquiries and directs calls/visitors appropriately; ensures confidentiality and redaction where needed.
• Produces correspondence, proofs reports for accuracy and completeness.

Skills

FOIA knowledge

Data entry

LEADS basics

Customer service

Education

Associate’s Degree preferred

Tools

LEADS system

Job description

VILLAGE OF ELK GROVE VILLAGE
JOB POSTING
POLICE RECORDS TECHNICIAN

Elk Grove Village, Illinois, (pop. 33,127), a strategically located, progressive community that is home to the largest consolidated business park in North America, is seeking a dynamic, detailed and skills-oriented candidate for the position of Police Records Technician in the Police Department. Elk Grove Village is located in Cook and DuPage Counties adjacent to O’Hare International Airport and is home to approximately 3,600 businesses, located in its 5.4 square mile Business Park.

The Police Records Technician ensures that prompt and accurate office assistance is provided to the department by performing a wide variety of tasks. This position is the first contact for phone calls and walk-in visitors and must exercise discretion and independent judgment in responding to inquiries from the public and be able to determine the severity of a call for service.

KEY RESPONSIBILITIES

• Performs a variety of maintenance and filing of office and public records functions including but not limited to: completes Freedom of Information requests, responsible for adjudication paperwork-process, handles court communication, performs concealed carry background checks, processes accident reports, ensures accuracy and promptness of arrest warrant processing, expungements, parking and compliance tickets, and maintains the Law Enforcement Agency Data System (LEADS) program user database.
• Maintains a thorough understanding and knowledge of new and changing laws pertaining to law enforcement procedures including the National Incident-Based Reporting System (NIBRS) and how to process reports along with knowledge of the Body Worn Camera Act and redactions.
• Ensures accuracy and confidentiality regarding Freedom of Information request by ensuring appropriate information is redacted or if a complete denial is necessary.
• Operates a personal computer by typing, modifying, and retrieving a wide variety of police reports and records, memoranda, letters, and other material.
• Enters and modifies records in the computerized records management system operating the Law Enforcement Agency Data System (LEADS) by entering and retrieving data.
• Reviews and retrieves arrest and court records from State and Cook County Circuit Court computerized records systems.
• Utilizes various software packages to create and modify a variety of projects. Composes and types correspondence, proofreads for accuracy and approves written reports.

MINIMUM QUALIFICATIONS

Completion of 30 credit hours of college coursework, with an Associate’s Degree preferred, as well as a minimum of two years of comprehensive and progressive work responsibilities, or any equivalent combination of education, experience and training.The position may receive training in FOIA laws through seminars and online training offered by the Attorney General’s Office. Additional training will be provided as needed. The position is required to keep up to date with ever-changing Federal, State and local laws.

LICENSE AND CERTIFICATION REQUIREMENTS

The position is required to become LEADS certified within 30 days of hire.

ADDITIONAL BENEFITS

Elk Grove offers a competitive benefits package, including health, dental, vision, and life insurance. In addition, this position qualifies for an Illinois Municipal Retirement Fund (IMRF) pension.

HOURS OF WORK

HOURS OF WORK: 37.5 hours per week OPENING DATE: July 13, 2026

This is a non-exempt, full-time, in office position working Monday through Friday from 8:30 a.m. – 5:00 p.m. Additional hours may be required as necessary to fulfill the responsibility of the role.

All other inquiries should be directed to:

Office of Human Resources
901 Wellington Avenue
Elk Grove Village, Illinois, 60007

Elk Grove Village: The Exceptional Community

Elk Grove Village prides itself on being "The Exceptional Community":

Elk Grove Village continues to have the lowest combined property tax rate among comparable Cook County.

The Village was ranked as the third most affordable community for homebuyers in the country in a study conducted by Storage Cafe. According to the study, Elk Grove Village has the qualities of: "a tight-knit and friendly community, great schools, safety and more."

In 2022, Business Facilities Magazine ranked Elk Gove Village as the number one location in the United States for companies seeking to locate within industrial parks. The magazine also ranked the Elk Grove Village Business Park as #1 in the United States.

Also in 2022, Illinois Real Estate Journal's magazine awarded Elk Grove Village their "Municipality of the Year" award. The Village was judged on criteria including the size and scope of significant development projects over the last year, key economic development accomplishments, and how the Village provided grants and/or financial support for real estate projects.

Local Government Careers

If you are service-minded and want to make a difference within your community, consider a career in local government. EGV employs a wide range of vocations. Here are some resources to help you learn about the benefits of a job in local municipalities!

• What is the local government management profession?
• What does a local government manager do?
• 12-to-25-week Department of Defense SkillBridge Program that provides transitioning service members with management training and hands-on experience in the local government environment to prepare them for smooth transitions into local government careers