Police Administrative Assistant

Jourdanton Police Dept; Jourdanton (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

The Jourdanton Police Department is seeking a Police Administrative Assistant to provide a variety of administrative tasks. This role includes maintaining payroll files, preparing documents, and assisting with departmental operations in a law enforcement context. Candidates should possess a High School Diploma and strong communication skills, alongside the ability to work effectively with others.

Qualifications

• High School Diploma or GED required.
• 1-2 years of post-secondary education in secretarial courses preferred.
• Valid Texas Driver’s License with good driving record required.

Responsibilities

• Prepares attendance slips, payroll information, and various documents.
• Operates standard office equipment and maintains various files.
• Provides routine information and conducts transactions via a multi-line phone.

Skills

Communication

Record Keeping

Knowledge of Office Equipment

Education

High School Diploma or GED

Post-secondary education in secretarial courses or related field

Job description

3 days ago Be among the first 25 applicants

Direct message the job poster from Jourdanton Police Dept

JOB TITLE: POLICE ADMINISTRATIVE ASSISTANT

DEPARTMENT: JOURDANTON POLICE DEPARTMENT

REPORTS TO: CHIEF OF POLICE

STATUS: NON-EXEMPT

JOB SUMMARY:

Provides a variety of routine, complex, and administrative work in the administration of the standard operating procedures of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepares attendance slips for payroll information if assigned.

• Maintains payroll files, rejected applicant files, pre-employment files, and various other files as necessary if assigned.

• Types purchase requisitions, correspondence, memos, documents, application letters, Civil Service letters, and various forms.

• Furnishes information and conducts routine transactions; receives incoming telephone calls on multi-line phone; supplies routine information.

• Types forms, letters, reports, and other documents from rough draft or from detailed instructions.

• Submits requests for orders of supplies and/or equipment as needed and directed.

• Operates standard office equipment, including copier, fax machine, postage machine and binding machine.

• Has a working knowledge of the Spillman program: ability to look up suspects/victims, complete or correct reports, and disseminate information regarding offense and crash reports.

• Types letters for Police Chief as needed.

• Types letters and mails appropriate forms regarding applicant processing if assigned.

• Prepares travel vouchers for out-of-town training. Makes travel arrangements if assigned.

• Prepares and distributes training notifications if assigned.

• Maintains schedule of training calendar and enters training records into computer if assigned.

• Prepares certificates for Departmental awards, promotions, and police officer appointments if assigned.

• Screen walk-in complaints.

• Prepares and maintains TCOLE paperwork for police officers if assigned.

• Perform other duties as may be assigned.

The above duties ARE NOT intended to serve as a comprehensive list of all duties by all employees in this classification, only a representative summary of the primary duties and responsibilities.

REQUIREMENTS, KNOWLEDGE, SKILLS, AND ABILITIES:

An equivalent combination of education and experience.

• Must possess the required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Ability to learn new skills.

• Ability to read and follow written and oral instructions and communicate effectively both verbally and in writing.

• Skill in the operation of listed tools and equipment.

• Have a working knowledge of the system.

• Ability to accurately record and maintain records;

• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, and the general public;

• Ability to communicate effectively orally and in writing.

• Ability to work effectively and cooperatively with other employees.

REQUIRED EDUCATION DEGREES:

Minimum High School Diploma or GED.

One (1) to two (2) years of post-secondary education or training in secretarial courses or a related field preferred.

REQUIRED CERTIFCATES, AND /PR LICENSES:

Must possess a valid Texas Driver’s License with good driving record as defined by city policy.

PHYSICAL DEMANDS AND WORKING ENVIORNMENT:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Indoor and outdoor environments; work alone; travel from site to site; incumbents may be exposed to noise, dust, inclement weather conditions, and potentially hostile environments.

Physical: Primary functions require sufficient physical ability and mobility to work in an office and field environment; to stand, stoop, reach, bend, kneel, squat, climb ladders, and walk on uneven terrain, loose soil, and sloped surfaces; to lift and/or carry light weights; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; ability to operate a vehicle to travel to various locations; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Nothing in this job description restricts city management’s right to assign duties and responsibilities to this job at any time; this description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; or this job description is subject to change at any time.

The City of Jourdanton is an equal opportunity employer and provider.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Enforcement

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