PMO Systems Administrator

LHH; Corte Madera (CA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K plan

Paid leave and holidays

Job summary

LHH is partnering with an established organization in Corte Madera, CA to hire a PMO Systems Administrator. This role focuses on project management operations, systems administration, reporting, timesheets, and project accounting, with training to become a super user for the Engineering team.

The candidate should have 1–5 years of PMO-focused experience and be comfortable owning processes from start to finish, communicating clearly across stakeholders and troubleshooting issues independently.

Qualifications

• 1–5 years of professional PMO or project-focused experience.
• Experience with ServiceNow, Jira, project accounting, timesheet administration, and data migration is highly relevant.
• Strong communication and collaboration skills; ability to work with cross-functional teams.
• Self-starter with ownership of responsibilities and deadlines.

Responsibilities

• Serve as ServiceNow timesheet administrator, including setup, administration, troubleshooting and reporting.
• Generate and maintain timesheet reports for project managers, resource managers and vendors.
• Assist with timesheet-to-invoice matching and coding.
• Support data migration by uploading statements of work, contracts, contractor info, and project records.
• Train as a super user and develop Excel-based project accounting reports.
• Provide reporting support for PMO leadership, internal audit, vendors and Finance.
• Support Jira administration, including data cleanup, templates, workflows and user access.

Skills

Communication

Collaboration

Deadline-oriented

Self-starter

Organizational skills

Excel

PMO reporting

Tools

ServiceNow

Jira

Excel

Job description

LHH is teaming up with an established organization in Corte Madera, CA in search of a PMO Systems Administrator to support project management operations, systems administration, reporting, timesheets, and project accounting processes.

This role will be an important part of the PMO, helping ensure project data, systems, reporting, and administrative processes remain accurate and organized. The PMO Systems Administrator will work closely with project managers, resource managers, vendors, Finance partners, and other internal stakeholders. The position offers exposure to multiple business systems and the opportunity to become a super user supporting the Engineering team. The individual will also receive training in key areas of the role, including system administration and data migration processes.

The ideal candidate has 1–5 years of experience, preferably within a PMO or project-focused environment, and enjoys working with systems, data, reporting, and cross-functional teams. They should be highly reliable, deadline-oriented, and comfortable owning projects and administrative processes from start to finish. Strong communication and collaboration skills are important, along with the ability to troubleshoot issues and work independently. This individual should be a self-starter who is genuinely excited to contribute to a team.

Key Responsibilities:

• Serve as the ServiceNow timesheet administrator, including timesheet setup, ongoing administration, troubleshooting, and reporting.
• Generate and maintain timesheet reports for project managers, resource managers, and vendors, including missing timesheet and approval reporting.
• Assist with ongoing timesheet-to-invoice matching and coding.
• Support a significant data migration initiative by manually uploading statements of work, contracts, contractor information, project records, releases, and other required data.
• Route migrated information to appropriate owners for validation and participate in the review and data validation process.
• Train as a super user supporting the Engineering team.
• Develop custom Excel-based project accounting reports using information from multiple systems.
• Provide reporting support for project managers, PMO leadership, internal audit, vendors, and Finance partners.
• Support Jira administration, including data cleanup, template creation, workflow and template updates, troubleshooting, and user access administration across applications.
• Participate in Jira administration training and certification.

Qualifications:

• 1–5 years of professional experience, ideally within a PMO or project-focused environment.
• Strong communication and collaboration skills required.
• Ability to work effectively with project managers, business leaders, vendors, and Finance partners required.
• Strong organizational skills with a demonstrated ability to consistently meet deadlines required.
• Self-starter with the ability to take ownership of assigned responsibilities required.
• Experience with or exposure to ServiceNow, Jira, project accounting, timesheet administration, data migration, or PMO reporting is highly relevant.
• Strong Excel skills and comfort working with data from multiple systems are preferred.
• Ability and willingness to learn new systems and administrative processes.

Job Type: Contract (ongoing)

Start Date: November 30

Location: Hybrid in Corte Madera, CA, with 2–3 days per week onsite

Hours: Full-time, Monday - Friday. Standard business hours.

Pay Rate: $33-$40/hour, depending on experience

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance