PMO Support Specialist

Cognizant; Helena (MT); Remote; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

Paid holidays and PTO

401(k) plan and contributions

Disability insurance

Paid parental leave

Employee stock purchase plan

Job summary

Cognizant is seeking a PMO Support Specialist to join the PMO, driving contract management, budgeting, invoicing, and process improvement. You will collaborate with project managers, finance teams, and customer stakeholders to ensure compliance and operational excellence across the project lifecycle.

Remote work is available for qualified U.S. applicants. The role emphasizes governance, communication, and analytic rigor in a fast-paced environment with strong career development opportunities.

Qualifications

• Experience reviewing customer contracts and understanding budgeting.
• Experience with CRM/ERP systems, Oracle preferred.
• Proficiency in MS Excel, Word and PowerPoint.
• Able to meet U.S. citizenship requirements for this role.
• Strong verbal and written communication skills.
• Analytical and problem-solving abilities.
• Strong organizational and time-management skills.
• Able to work independently and in a fast-paced environment.
• Attention to detail and accuracy.
• Ability to work well under pressure.

Responsibilities

• Document and maintain customer contacts, shipping locations, and invoicing requirements.
• Maintain customer billing rates and invoicing requirements, including charge numbers.
• Document customer systems and access requirements.
• Coordinate project updates from customer-driven changes and transitions.
• Support project setup, maintenance, and administration per contracts and standards.
• Review contracts and classification; support opportunity closure with PMs.
• Assist with project setup, budget, revenue, and audits as needed.
• Support revenue recognition and contract documentation across PMO.

Skills

Contract review

CRM/ERP experience

Excel/Word/PowerPoint

Citizenship compliant

Communication

Analytical skills

Organization/time management

Independence & teamwork

Detail orientation

Pressure tolerance

Tools

Oracle

Job description

About Cognizant Corporate

Cognizant Corporate is a global community united by a shared purpose: to make a meaningful impact. We are committed to excellence and driven by outcomes that matter. Collaboration is at the heart of how we work, and our forward-thinking mindset fuels continuous learning, innovation, and growth.

At Cognizant, careers transcend titles. We empower our people to think strategically, inspire others, and lead with purpose, always guided by our core values.

About the Role

As a PMO Support Specialist , you will drive impactful contributions and focus on outcomes. You will be a key member of the Project Management Office, collaborating with Project Managers, finance teams, revenue teams, and customer stakeholders to support project setup, contract management, budgeting, invoicing, and operational excellence. You will have the autonomy to improve processes, drive consistency across project administration activities, and help ensure contractual and financial compliance throughout the project lifecycle.

In this role, you will:

• Support project setup, maintenance, and administration activities in accordance with contractual requirements and organizational standards.

• Review customer contracts, complete contract classifications, and maintain accurate contract documentation.

• Document and maintain customer requirements related to project management, budgeting, invoicing, revenue, and system access.

• Partner with Project Managers to support project changes, contract updates, customer requirements, and operational efficiencies.

• Contribute to continuous improvement initiatives, knowledge sharing, and process enhancement activities across the PMO function.

What You Must Have to Be Considered

• Experience reviewing customer contracts and understanding project budgeting principles.

• Experience working with CRM and/or ERP systems, with Oracle experience preferred.

• Proficiency in Microsoft Excel, Word, and PowerPoint.

• Ability to satisfy applicable citizenship requirements for U.S.-based positions.

• Strong verbal and written communication skills.

• Strong analytical and problem-solving abilities.

• Excellent organizational, prioritization, and time-management skills.

• Ability to work independently and collaboratively in a fast-paced environment.

• Strong attention to detail and commitment to accuracy.

• Ability to work effectively under pressure.

These Will Help You Succeed

• Experience supporting project management, financial administration, or PMO functions.

• Knowledge of revenue recognition principles and project financial controls.

• Experience supporting audits and compliance-related activities.

• Familiarity with project setup, change management, and contract lifecycle management processes.

• Ability to identify opportunities for process improvement and operational efficiency.

Work Model

We strive to provide flexibility wherever possible. Based on this role’s business requirements, this is a remote position open to qualified applicants in the United States. Regardless of your working arrangement, we are here to support a healthy work-life balance though our various wellbeing programs.

The working arrangements for this role are accurate as of the date of posting. This may change based on the project you’re engaged in, as well as business and client requirements. Rest assured; we will always be clear about role expectations.

Salary and Other Compensation

Applications will be accepted until October 24, 2026.

The annual salary for this position is between $60,000 - $65,000, depending on experience and other qualifications of the successful candidate.

Benefits

• Medical/Dental/Vision/Life Insurance

• Paid holidays plus Paid Time Off

• 401(k) plan and contributions

• Long-term/Short-term Disability

• Paid Parental Leave

• Employee Stock Purchase Plan

Disclaimer

The salary, other compensation, and benefits information is accurate as of the date of this posting. Cognizant reserves the right to modify this information at any time, subject to applicable law.

Key Responsibilities

Customer Requirements Management

• Document and maintain customer contacts, shipping locations, and invoice delivery requirements.

• Maintain customer billing rates and invoicing requirements, including charge numbers and related project controls.

• Document customer systems and associated system access requirements.

• Coordinate project updates resulting from customer-driven changes, including organizational changes and business transitions.

Contract Administration

• Review customer contracts and complete contract classification activities.

• Monitor opportunity progression and support Project Managers with opportunity closure activities.

• Participate in contract classification training and ensure accurate contract documentation.

• Provide contract documentation to revenue and project management stakeholders.

• Respond to inquiries regarding contract status and documentation.

• Support contract research activities to facilitate revenue recognition requirements.

• Coordinate with internal teams to prepare for periods of high project setup volume.

Project Setup and Maintenance

• Complete initial project setups and subsequent project changes in accordance with contractual requirements.

• Monitor project setup reporting and ensure project and contract records remain accurate.

• Support project updates resulting from audits, customer changes, tax requirements, and business needs.

• Assist with the setup and maintenance of fixed-fee projects, including milestones and revenue alignment.

Quoting and Financial Support

• Support the quoting process by ensuring consistency between contractual language, project structures, and invoicing requirements.

• Review project revenue structures and identify opportunities for alignment with project objectives where applicable.

• Help ensure required approvals are obtained in accordance with organizational policies and procedures.

Project Reviews and Reporting

• Participate in recurring reviews with Project Managers.

• Review upcoming change orders and project activity.

• Analyze project time reporting and support project financial reviews.

• Assist with customer approval requirements related to timesheets and invoicing, where applicable.

• Support internal and external audits by providing accurate project information and documentation.

Continuous Improvement

• Document and improve internal processes, tools, templates, and procedures.

• Provide feedback and recommendations to leadership regarding process improvements.

• Support capability development initiatives and knowledge-sharing activities across the team.

• Contribute to continuous improvement efforts that enhance operational effectiveness and customer satisfaction.

Health and Safety

• Adhere to all applicable health and safety requirements.

• Report hazards, risks, and safety concerns promptly and in accordance with company procedures.

Cognizant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.