PMO Project Coordinator (Entry-Level)

Novalink Solutions LLC; Nashville (TN); Hybrid; USD 60,000 - 76,000; Full time

Job summary

Novalink Solutions LLC is seeking an entry-level Project Manager Coordinator in Nashville, TN. You will support the PMO, maintain documentation, track action items, risks and dependencies, and help prepare dashboards and executive updates.

You will collaborate with two senior PMs and a PMO Director in a hybrid environment, supporting agile ceremonies and cross-functional teams while developing foundational project management skills for successful delivery.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with administrative coordination, project support, operations, business analysis, or team coordination.
• Ability to manage multiple assignments and competing deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively with individuals at different organizational levels.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Ability to maintain confidential and sensitive information appropriately.

Responsibilities

• Support project managers with day-to-day project coordination.
• Maintain project timelines, milestones, and deliverable trackers.
• Coordinate project meetings, including scheduling, agendas, attendance, and follow-up.
• Prepare meeting notes and document decisions, action items, owners, and due dates.
• Monitor action items and follow up with responsible team members.
• Assist with tracking project dependencies and handoffs between teams.
• Support Agile ceremonies, including stand-ups, backlog reviews, sprint planning, reviews, and retrospectives, when applicable.
• Maintain project plans, status reports, RAID logs, decision logs, stakeholder lists, and other
• Collect project updates from workstream leads and team members.
• Escalate overdue items, emerging risks, and schedule concerns to the project manager.
• Support the development of presentations, dashboards, and executive reporting materials.
• Ensure project documents are organized, current, and accessible.
• Help coordinate cross-functional meetings and workstream activities.
• Assist with stakeholder follow-up and response tracking.
• Help identify communication gaps, resource constraints, and unresolved decisions.
• Assist with identifying and documenting risks, assumptions, issues, and dependencies.
• Maintain the RAID log and support regular reviews with the project team.
• Track mitigation plans and follow up on assigned actions.
• Document requested changes to scope, schedule, requirements, or deliverables.
• Bring potential impacts to the project manager’s attention.
• Support change control and governance activities as directed.
• Manage program calendar, distribution lists, shared folders, and SharePoint site.
• Track project-related training, onboarding, access, and participation requirements.
• Assist with procurement, invoicing, timesheet, and vendor coordination activities when applicable.
• Support project closeout activities, including lessons learned, and phase transition materials.
• Perform other project coordination duties as assigned.

Skills

Organizational skills

Administrative coordination

Multitasking

Written and verbal communication

Cross-functional collaboration

Confidential information handling

Stakeholder management

Team coordination

Tools

Microsoft Office

Job description

Novalink Solutions LLC is seeking an entry-level Project Manager Coordinator in Nashville, TN. You will support the PMO, maintain documentation, track action items, risks and dependencies, and help prepare dashboards and executive updates.

You will collaborate with two senior PMs and a PMO Director in a hybrid environment, supporting agile ceremonies and cross-functional teams while developing foundational project management skills for successful delivery.