Project Coordinator – PMO

Mavensoft Technologies, LLC; Nashville (TN); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work arrangement

Hybrid in Nashville, TN

Job summary

Mavensoft Technologies, LLC seeks an entry-level Project Coordinator to support the PMO in Nashville, TN. You will assist Senior Project Managers with planning, coordination, tracking, and reporting, while maintaining project documentation and enabling successful deliveries.

You'll help with schedules, dashboards, and executive reporting, participate in Agile ceremonies when applicable, and coordinate with vendors, stakeholders, and internal teams in a hybrid work setting.

Qualifications

• Entry-level or early-career experience in project support or administrative coordination.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and deadlines simultaneously.

Responsibilities

• Support project managers with day-to-day coordination and admin tasks.
• Maintain schedules, milestones, trackers, and action logs.
• Coordinate meetings; prepare agendas, minutes, and follow-up actions.
• Maintain plans, RAID logs, decision logs, and stakeholder lists.
• Prepare status reports, dashboards, and executive reports.
• Track dependencies, risks, issues, and change requests.
• Follow up on outstanding actions and deadlines with team members.
• Support Agile ceremonies when applicable (stand-ups, planning, retrospectives).
• Assist with stakeholder communications, vendor coordination, procurement, and invoicing.
• Manage calendars, distribution lists, shared folders, and SharePoint sites.
• Support onboarding, training, access requirements, and project closeout.

Skills

Administrative coordination

Project support

Cross-functional collaboration

Communication

Multitasking

Organizational skills

Tools

Planview

Airtable

Microsoft Planner

Jira

Azure DevOps

SharePoint

Job description

Title: Project Coordinator – PMO
Location: Nashville, TN (Hybrid)
Duration: 7 Months W2

Position Overview:

Our Client is seeking an entry-level Project Coordinator to support the Project Management Office (PMO), working closely with Senior Project Managers and the PMO Director. The candidate will assist with planning, coordinating, tracking, and reporting project activities while maintaining project documentation and supporting successful project delivery.

Key Responsibilities:

• Support project managers with day-to-day project coordination and administrative activities.
• Maintain project schedules, timelines, milestones, deliverable trackers, and action item logs.
• Coordinate project meetings, prepare agendas, document meeting minutes, decisions, and follow-up actions.
• Maintain project plans, status reports, RAID logs, decision logs, and stakeholder lists.
• Collect project updates and prepare status reports, presentations, dashboards, and executive reporting materials.
• Track project dependencies, risks, issues, mitigation plans, and change requests.
• Follow up with team members on outstanding action items, deliverables, and deadlines.
• Support Agile ceremonies, including stand-ups, sprint planning, backlog reviews, and retrospectives, when applicable.
• Assist with stakeholder communications, vendor coordination, procurement, invoicing, and timesheet activities.
• Manage project calendars, distribution lists, shared folders, and SharePoint sites.
• Support project onboarding, training coordination, access requirements, and project closeout activities.

Required Qualifications:

• Some experience in administrative coordination, project support, operations, business analysis, or team coordination.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and competing deadlines.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to work collaboratively with cross-functional teams, stakeholders, vendors, and leadership.
• Ability to handle confidential and sensitive information appropriately

Preferred Qualifications:

• Internship, coursework, or experience in project management or business operations.
• Familiarity with project management concepts, including scope, schedules, milestones, dependencies, risks, and issues.

Core Competencies:

• Organization and follow-through
• Communication and collaboration
• Attention to detail
• Time management and problem-solving
• Adaptability and accountability
• Stakeholder service and professional judgment

Work Environment:

• This is a hybrid position in Nashville, TN, requiring regular collaboration with project teams, stakeholders, leadership, and vendors.
• Exposure to Agile, Scrum, or other project delivery methodologies.
• Experience with tools such as Planview, Airtable, Microsoft Planner, Jira, Azure DevOps, or SharePoint.
• CAPM, Scrum certification, or other project management training is a plus.