Project Coordinator (PA, Pittsburgh)

NewEdge Advisors, LLC; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

NewEdge Advisors is seeking a Project Coordinator to support the PMO with administration of processes, reporting, and life cycle governance. You will manage systems like Jira, SharePoint, and Power BI, help prepare materials for meetings and audits, and collaborate with PMO colleagues to standardize templates and reporting.

The role requires 2+ years of coordination/administrative experience, a degree (associate required, bachelor’s preferred), and strong MS Office skills.

Qualifications

• 2+ years serving as project administrator/coordinator, business analyst, or providing administrative support.
• Associate’s degree required (Bachelor’s preferred), or equivalent combination of education and experience.
• Knowledge of Jira, SharePoint, Microsoft Teams, Azure DevOps, Confluence, MS Project, Power BI, Monday.com.
• High-level knowledge of Microsoft Office products, including Excel, Word, PowerPoint, and Outlook.
• Strong verbal and written communication, and interpersonal skills.

Responsibilities

• Administer and maintain PMO systems (Time Tracking, Life Cycle systems, SharePoint, access).
• Assist with scheduling large meetings and gathering meeting minutes.
• Develop and deliver material used for presentations, reports, and meetings (metrics, time tracking, audit requests).
• Collaborate to create and maintain PMO templates.
• Create, maintain, and analyze reporting materials.
• Collate reports for steering committees and leadership.
• Prepare project capital expense reports for Finance.
• Ensure adherence to approved methods and tools.
• Maintain project artifacts per the Life Cycle and for compliance/audit reference.
• Support PMO policies, procedures, and continuous improvement tasks.
• Prepare and maintain project plans and track progress for clients and stakeholders.
• Review requirements and identify interdependencies.

Skills

Project administration

Communication skills

Organizational skills

Independent worker

Attention to detail

Education

Associate's degree

Bachelor's degree preferred

Tools

Jira

SharePoint

Microsoft Teams

Azure DevOps

Confluence

MS Project

Power BI

Monday.com

Job description

The Project Coordinator will provide project and administration support for the Project Management Office. Primary responsibilities include the administration and maintenance of processes and procedures essential for the effective and efficient operations of the Project Management Office (PMO). This role creates and maintains reports and supports critical processes and information needs that drive continuous improvement, customer transparency, and compliance. The Project Coordinator will also provide support for one or more project teams, project artifacts, systems, and processes supporting the Project Life Cycle Methodology, Portfolio Governance, Time Tracking system, and metric reporting.

Location:Hybrid to our Pittsburgh, PA office

Visa Sponsorship:We are interested in qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas.

Responsibilities

• Administer and maintain systems utilized by the PMO, such as;
  • Time Tracking system
  • Project Management (Life Cycle etc) system
  • SharePoint sites, files and user access (accounts)
  • Task Management tools (like JIRA, Azure DevOps, Monday.com, Power BI, etc)
• Assist with scheduling (larger) meetings and help gather meeting minutes.
• Assist with developing and delivering material the PMO administers and that is used for presentations, reports, and meetings (e.g. metric reporting, time tracking, audit requests)
• Collaborate with other PMO members to create and maintain templates owned by PMO.
• Create, maintain, and analyze regularly scheduled reporting materials.
• Collating reports for steering committees, project groups, and leadership.
• Coordinate and prepare project capital expense reports to submit to Finance.
• Ensure adherence and consistent use of approved methods, processes, procedures, and tools.
• Assist with maintaining project artifacts according to the Project Life Cycle.
• Maintain project files and repositories for compliance/audit reference.
• Provide knowledgeable support for PMO’s policies and procedures.
• Support PMO continuous improvement tasks and activities as assigned.
• Prepare and maintain project plans, track project progress and prepare reports for clients and project stakeholders.
• Review project requirements, identify interdependencies with internal or external departments, delegate responsibilities and ensure that work is completed.

Skills & Qualifications

• 2+ years serving as project administrator/coordinator, business analyst, or providing administrative support
• Associate’s degree required (Bachelor’s preferred), or equivalent combination of education and experience
• Knowledge of and experience with Jira, SharePoint, Microsoft Teams, Azure DevOps, Confluence, MS Project, Power BI, Monday.com.
• High-level of knowledge and skills with Microsoft Office products, including Excel, Word, PowerPoint, and Outlook.
• Strong verbal and written communication, and interpersonal skills.
• Ability to multi-task, prioritize, and work efficiently while preserving accuracy and attention to detail.
• Strong organizational skills
• Energetic self-starter, with the ability to work independently.
• Prior experience supporting project teams or PMO functions preferred