Project Coordinator

Implify Inc; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Job summary

A growing project management company in Philadelphia seeks a Project Coordinator to support the PMO with administrative duties, technical assistance, and project support. The ideal candidate will excel in project management, communication, and organization skills. Responsibilities include developing toolkits, maintaining project documentation, and coordinating logistics for meetings. Preference for candidates who can work independently and manage multiple priorities effectively. This role offers a dynamic work environment and opportunities for skill development.

Qualifications

• Strong analytical, organization, and project management skills are essential.
• Able to foster working relationships with the team.
• Proficient in Microsoft applications and willing to learn new tools.

Responsibilities

• Assist with the development of the Mid-Level/Enterprise Toolkit.
• Create monthly project reports and dashboards.
• Provide training and support to clients on project management software.

Skills

Analytical skills

Project management skills

Communication skills

Interpersonal skills

Organization skills

Teamwork

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Job description

The Project Coordinator will support the PMO by providing administrative support, technical assistance on tools, and lite project support to staff.

Responsibilities:

• Assist with the development of the Mid-Level/Enterprise Toolkit
• Maintain the Lite Toolkit
• Create monthly project reports and dashboards
• Provide training and support to clients and staff on project management software
• Assist staff and members of the University community with lite projects
• Schedule meetings, create agendas and minutes
• Support Project Managers and Team Leads
• Process and prepare vendor invoices for approval and payment
• Monitor budget, reconcile accounts, investigate and resolve discrepancies and keep track of all expenditures
• Help create and maintain comprehensive project documentation, plans, and reports
• Coordinate with project team to ensure proper organization of files and paperwork as well as communication to business contacts
• Maintain a proper project file system
• Work with project manager and team leads to update project plans, risks and issues
• Provide updates for project status reporting
• Assist with data collection
• Plan for meeting or training space and related logistics

Required skills:

• Strong analytical, organization, project management, communication, teamwork and interpersonal skills
• Able to foster working relationships with the team
• Strong verbal and written communication skills with the ability to work independently and maintain confidential information
• Ability to manage multiple tasks and shifting priorities in a very high-paced environment
• Analytical problem-solving and decision-making skills
• Ability to work independently with minimal supervision
• Self-motivator, detail oriented, and willingness to adapt to department needs. Strong commitment and teamwork skills
• Proficient in Microsoft applications Word, Outlook, PowerPoint, Excel, and willing to learn other tools
• Fast learner and attention to detail
• Demonstrate dependability with proper work schedule and completing tasks
• Demonstrate attention to detail in projects and in everyday assignments
• Ability to work and interact well with all levels of Faculty/Staff, Administration, Senior Administration, and the general public

Additional Information

All your information will be kept confidential according to EEO guidelines.