PMO Assistant: Docs, Scheduling & Closeout

Level 3 Audiovisual; Mesa (AZ); On-site; USD 50,000 - 65,000; Full time

Job summary

Level 3 Audiovisual is seeking an Associate Project Coordinator to support PMs and Coordinators through documentation review, closeout tracking, and reporting. You will manage scheduling support and project administration using Smartsheet, aiming to improve documentation quality and workflow efficiency.

The role targets development into a Project Coordinator, with a focus on learning PMO processes, scheduling, and lifecycle management within a dynamic AV integration environment.

Qualifications

• High School Diploma or equivalent required.
• Smartsheet beginner/intermediate training or certification required.
• Associate's or Bachelor's degree in Business, PM, Operations, Construction Management, or related field preferred.
• CAPM or AVIXA CTS or related PM/AV certifications preferred.
• Minimum of one year of project coordination or related experience.
• Experience maintaining project records, trackers, or data in PM systems.
• Experience supporting construction, AV, tech, engineering, manufacturing, or professional services projects preferred.

Responsibilities

• Review and validate project documentation, closeout records, and artifacts for accuracy and compliance; track status and coordinate follow-up actions.
• Review project photos, commissioning records, as-builts, network documentation, and deliverables for closeout readiness.
• Serve as backup to Scheduler; assist with staffing requests, resource planning, and schedule updates.
• Maintain project tracking data, reports, and workflow status in Smartsheet and other PM tools; participate in training and lifecycle learning.
• Identify process improvements and support corrective actions through PMO procedures and escalation paths.

Skills

Detail-oriented

Time management

Cross-department collaboration

Education

High School Diploma

Associate or Bachelor's in Business/PM/Operations/Construction

CAPM/AVIXA CTS certifications

Tools

Smartsheet

Excel

Outlook

Teams

SharePoint

Job description

Level 3 Audiovisual is seeking an Associate Project Coordinator to support PMs and Coordinators through documentation review, closeout tracking, and reporting. You will manage scheduling support and project administration using Smartsheet, aiming to improve documentation quality and workflow efficiency.

The role targets development into a Project Coordinator, with a focus on learning PMO processes, scheduling, and lifecycle management within a dynamic AV integration environment.