Plant Operations Administrative Assistant

Illinois School District U-46; United States; On-site; USD 35,000 - 43,000; Full time

Job summary

Applitrack seeks a Plant Operations Secretary to support the department with efficient secretarial tasks and top-notch customer service. You will handle records, invoicing, scheduling, and reporting to keep daily operations running smoothly.

The role requires 3–5 years of clerical experience, strong organization, and proficiency with Word and Excel. A 12‑month full-time position with a starting wage of $18.65/hour is offered, with standard benefits and on-site responsibilities.

Qualifications

• High School diploma or equivalent required.
• 3–5 years of experience in secretarial/clerical roles.
• Experience with vendors and invoicing.
• Ability to maintain filing systems for hard copy and electronic records.
• Strong customer service and confidentiality.

Responsibilities

• Maintain spreadsheets and departmental files electronically and in hard copy.
• Process work orders, POs, invoicing (A/P and A/R), and related documents for daily operation.
• Assist with special projects and provide reports as requested.
• Assist with phone duties and scheduling calendars, meetings, and trainings.
• Other duties as assigned.

Skills

Communication

Customer service

Confidentiality

Organizational skills

Typing

Office equipment

Time management

Education

High School diploma

Tools

Word

Excel

MailMerge

Job description

Applitrack seeks a Plant Operations Secretary to support the department with efficient secretarial tasks and top-notch customer service. You will handle records, invoicing, scheduling, and reporting to keep daily operations running smoothly.

The role requires 3–5 years of clerical experience, strong organization, and proficiency with Word and Excel. A 12‑month full-time position with a starting wage of $18.65/hour is offered, with standard benefits and on-site responsibilities.