Plant Office & Administrative Coordinator

Finlays Solutions; New Lenox (IL); On-site; USD 42,000 - 52,000; Full time

Job summary

Finlays Solutions is seeking an Office Coordinator in New Lenox, IL to provide essential administrative and operational support in a fast-paced beverage manufacturing environment. The role coordinates front-office activities, onboarding logistics, maintains records, manages communications, and responds to inquiries from employees, contractors, and visitors.

The position also assists with reporting, document management, compliance tracking, employee engagement support, and coordination of

Qualifications

• High school diploma or equivalent.
• Three years’ relevant work experience preferred.
• Bi-Lingual (Spanish) strongly preferred.
• Proficiency in MS Office.
• Demonstrated ability to read, write, and communicate effectively in English to ensure understanding of written procedures, safety instructions, technical documentation, and verbal communications.
• Basic math skills including addition, subtraction, multiplication, division, and use of weights and measures.
• Must be comfortable using a calculator.
• Familiarity with basic computer systems and control interfaces.
• Team-oriented attitude; respectful, approachable, honest, dependable, and adaptable to change. Capable of resolving conflicts professionally.
• Able to prioritize tasks and remain productive under shifting demands.
• Follows both written and verbal instructions accurately.
• Highly motivated, reliable, and hands-on with a strong problem-solving mindset.
• Able to identify and address inconsistencies or quality issues with accuracy and precision

Responsibilities

• Serve as the first point of contact for employees, applicants, contractors, vendors, and visitors, greeting and assisting them in a courteous, service-oriented, and professional manner.
• Demonstrate high standards of integrity, professionalism, discretion, and fairness in all interactions, decisions, and administrative responsibilities.
• Assist coordinating, tracking and maintaining training matrix as assigned.
• Participate in meetings as per Plant Manager request.
• Respond to inquiries received in person, by phone, and via email, providing accurate information or directing individuals to the appropriate personnel or department in a timely manner.
• Coordinate and maintain appointment scheduling, meetings, interviews, and calendars for office leadership and departments, ensuring effective time management and clear communication.
• Provide administrative support for office operations, policies, and procedures across the facility, ensuring consistency and organizational efficiency.
• Enforce and support facility security protocols by tracking visitor access, issuing and retrieving visitor badges, and communicating safety and security expectations as needed.
• Serve as a general resource for employees and visitors by providing information related to office operations, internal processes, and company resources, directing HR-specific inquiries to the appropriate HR personnel.
• Support onboarding logistics for new hires, including workspace preparation, coordination with IT and facilities, distribution of orientation materials, and scheduling of onboarding activities.
• Initiate and track purchase requests and office supply orders in alignment with company procurement policies and budget guidelines.
• Assist with the planning, coordination, and execution of company events such as employee engagement activities, celebrations, training sessions, quarterly meetings, and recognition programs.
• Perform a wide range of clerical and administrative tasks including document preparation, correspondence tracking, and report support related to office operations.
• Collaborate with office leadership, HR, facilities, and other departments to support organizational goals, operational efficiency, and a positive workplace environment.
• Perform all other duties as assigned

Skills

Bilingual Spanish

MS Office

English fluency

Time management

Customer service

Attention to detail

Team player

Education

High school diploma or equivalent

Tools

MS Office

Job description

Finlays Solutions is seeking an Office Coordinator in New Lenox, IL to provide essential administrative and operational support in a fast-paced beverage manufacturing environment. The role coordinates front-office activities, onboarding logistics, maintains records, manages communications, and responds to inquiries from employees, contractors, and visitors.

The position also assists with reporting, document management, compliance tracking, employee engagement support, and coordination of