PLANT ADMINISTRATOR I

Potters Industries; Kingman (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Potters Industries is seeking a Plant Administrator in Kingman, AZ to perform all aspects of office administration and customer service at the Kingman plant site. The role requires exceptional in person and phone customer service, strong written and verbal communication, and proficiency with typing and computer use.

Responsibilities include processing orders in SAP, preparing shipping documents, scheduling trucks in Oracle OTM, entering inventory in SAP, and maintaining personnel and files.

Qualifications

• High school diploma or GED required.
• 3+ years of general administrative experience.

Responsibilities

• Assist customers with product inquiries, pricing, delivery issues and complaints.
• Process customer orders through SAP order entry system.

Skills

Customer service

Communication

Typing

Computer proficiency

Education

High school diploma or GED

Tools

SAP order entry

Oracle OTM

Job description

This position is for Plant Administrator at the Kingman, AZ plant site. The incumbent performs all aspects of office administration and customer service.

Position requires exceptional in person and over the phone customer service skills. Must be proficient in both written and verbal communication. Requires typing and computer proficiency.

Employee must work within all plant procedures and be in compliance with OSHA and all other health, safety and environmental rules and regulations as per the Kingman Plant ISO 9001 Operating System.

Primary Position Requirements

This position requires an understanding of office management, administrative functions and manufacturing operations. The required duties include, but are not limited to:

• Assist customers with product inquiries, pricing, delivery issues, complaints, etc. and any other questions.
• Process customer orders through SAP order entry system.
• Prepare and process Bills of Lading and other required documents for shipping.
• Schedule trucks according to customer needs through Oracle OTM.
• Input daily and monthly inventory entries into SAP.
• Coordinate and prepare for shipment of small parcels and pails.
• Order Office and Maintenance Supplies/Parts as needed and equipment when requested.
• Issue purchase orders as needed and track to completion.
• Maintain employee personnel files and prepare confidential documents as requested.
• Maintain files e.g. customer orders, invoices, safety and employee training records.
• Perform other duties but not limited to word processing, spreadsheets, making appointments and reservations, screening calls, preparing files, scheduling meetings, interoffice mail, invoice processing, copying and faxing as needed.
• Process weekly plant payroll for hourly employees as needed. Track sick and vacation hours.
• Position will require occasional trips onto the production floor requiring use of Safety PPE.

High school diploma or GED

3 plus years of general administrative experience.