Operations Admin

ISCO Industries, Inc.; Birmingham (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

ISCO Industries, Inc. in Birmingham, AL seeks an Operations Administrator to support the Plant Manager with daily production administration, work order processing, and workflow coordination.

The role also assists Quality and Safety teams with documentation, reporting, training, and compliance activities to support efficient facility operations. The position requires a high school diploma, proficiency in MS Office, and strong organizational and communication skills.

Qualifications

• High school diploma (or equivalent) required; associate degree preferred.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel).
• Strong organizational, communication, and attention-to-detail skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to safely lift up to 50 pounds.

Responsibilities

• Process work orders, prepare documentation, post labor hours and BOMs, and close orders.
• Maintain, scan, and organize work order documentation, photos, and quality records.
• Review labor hours posted to work orders against actual hours and identify discrepancies.
• Maintain records per QMS and OHSMS requirements.
• Assist with safety inspections, training, and onboarding for new hires.
• Monitor office and fabrication inventory and coordinate with vendors.

Skills

MS Office

Organizational skills

Communication

Attention to detail

Problem solving

Education

High School Diploma

Associate degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The Operations Administrator supports the Plant Manager with daily production administration, work order processing, and workflow coordination. This role also assists the Quality and Safety teams with documentation, reporting, training, and compliance activities to support efficient facility operations.

Essential Duties & Responsibilities

• Process work orders, including preparing documentation, posting labor hours and bills of materials, and closing completed orders.
• Maintain, scan, and organize work order documentation, photographs, and quality records.
• Review labor hours posted to work orders against actual hours worked and identify discrepancies.
• Maintain accurate records in accordance with Quality Management System (QMS) and Occupational Health and Safety Management System (OHSMS) requirements.
• Assist with facility safety inspections, safety training, and new-hire onboarding.
• Monitor office supply and fabrication consumable inventory and coordinate with vendors as needed.
• Provide general administrative support, including data entry, filing, reporting, and document management.
• Assist with facility projects and other operational needs as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or relevant experience preferred.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to safely lift up to 50 pounds.

Qualifications

Behaviors

Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well

Education

High School (preferred)

Skills

• Problem solving (preferred)
• Organizational Skills (preferred)
• MS Office Software (preferred)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.