Plant Administrative Assistant

Specialty Granules; Annapolis (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Benefits

Paid vacation

Job summary

Specialty Granules LLC in Annapolis, MD is seeking an experienced administrative professional to support plant operations. You will coordinate overtime for union shifts, ensure CBA compliance, process records for payroll, and provide clerical support to the Plant Management team.

The role requires a high school diploma, proficiency with Microsoft Office, and strong communication skills. You will handle confidential information, back up payroll activities, and help manage meetings, filing, and

Qualifications

• High School Diploma or equivalent.
• Proven experience in an administrative or office support role, preferably in a manufacturing or plant environment.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Overtime Coordination & Administration: Coordinate overtime shifts for union jobs and ensure CBA compliance; record and maintain overtime hours.
• Payroll Backup and Support: Serve as payroll backup, data entry, and verification of payroll information for weekly and semi-monthly reports.
• General Administrative Duties: Provide clerical support, organize filing systems, manage office supplies, and schedule plant meetings.

Skills

Verbal communication

Written communication

Discretion with confidential info

Organizational skills

Education

High School Diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Company Introduction:

Over 90 years of quality products and superior service.

Key Responsibilities

• Overtime Coordination & Administration:
  • Coordinate the process for filling overtime shifts for union jobs within the plant operations.
  • Ensure all overtime assignments and procedures comply with the terms and conditions of the Collective Bargaining Agreement (CBA) with USW Local 7033.
  • Process, record, and maintain accurate records of all employee overtime hours for payroll and tracking purposes.
  • Assist in tracking and reporting of man-hours for the Annapolis plant.
• Payroll Backup and Support:
  • Serve as a reliable backup for the Plant Accountant/primary payroll function, including data entry and preliminary verification of payroll information.
  • Assist with the processing of weekly and semi-monthly employee hour reports, ensuring data integrity for final submission.
  • Maintain confidential employee records related to hours worked, paid time off, and payroll deductions.
• General Administrative Duties:
  • Provide general clerical and administrative support to the Plant Management team, including preparing correspondence, reports, and presentations.
  • Organize and maintain filing systems (both physical and electronic).
  • Manage office supplies inventory and place orders as needed.
  • Coordinate and schedule meetings for plant staff, including setting up conference calls and maintaining team calendars.

Required Qualifications

• High School Diploma or equivalent.
• Proven experience in an administrative or office support role, preferably in a manufacturing or plant environment.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience working with or knowledge of union contracts (CBA) and shift scheduling in a continuous operations environment.
• Previous exposure to payroll systems or timekeeping software.

At Specialty Granules LLC , we believe our employees are our greatest resource. We offer competitive salary, benefits, and vacation package for all full-time permanent positions.

Must be eligible to work in the U.S. without need for employer-sponsored visa (work permit). If you are currently an SGI employee, please do not apply here.

SGI is proud to be an equal opportunity workplace. We are committed to equal employment opportunity on the basis of each candidate's qualifications, experience, and merit, without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other characteristic protected by law. SGI complies with federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR Services at 833-HR-XPERT.