Plant Administrative Assistant

Specialty Granules; Annapolis (MD); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Vacation and PTO

Job summary

Specialty Granules LLC is seeking an administrative support professional to coordinate overtime scheduling and maintain payroll-related records within our Annapolis plant. The role includes backup payroll processing and broad clerical duties to support plant management.

The ideal candidate will have a high school diploma, strong MS Office skills, and the ability to handle confidential information with discretion. This is a full-time position eligible for our benefits package and vacation program.

Qualifications

• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Overtime Coordination & Administration: Coordinate overtime shifts for union jobs and track records. Ensures compliance with CBA terms with USW Local 7033.
• Payroll Backup and Support: Serve as backup for payroll processing, data entry, and payroll hour reports.
• General Administrative Duties: Provide clerical support, manage filing, prepare reports, and organize meetings.

Skills

MS Office proficiency

Verbal & written communication

Discretion with confidential info

Education

High School Diploma or equivalent

Job description

Company Introduction

Over 90 years of quality products and superior service.

Job Summary

Key Responsibilities

• Overtime Coordination & Administration:
  • Coordinate the process for filling overtime shifts for union jobs within the plant operations.
  • Ensure all overtime assignments and procedures comply with the terms and conditions of the Collective Bargaining Agreement (CBA) with USW Local 7033.
  • Process, record, and maintain accurate records of all employee overtime hours for payroll and tracking purposes.
  • Assist in tracking and reporting of man-hours for the Annapolis plant.
• Payroll Backup and Support:
  • Serve as a reliable backup for the Plant Accountant/primary payroll function, including data entry and preliminary verification of payroll information.
  • Assist with the processing of weekly and semi-monthly employee hour reports, ensuring data integrity for final submission.
  • Maintain confidential employee records related to hours worked, paid time off, and payroll deductions.
• General Administrative Duties:
  • Provide general clerical and administrative support to the Plant Management team, including preparing correspondence, reports, and presentations.
  • Organize and maintain filing systems (both physical and electronic).
  • Manage office supplies inventory and place orders as needed.
  • Coordinate and schedule meetings for plant staff, including setting up conference calls and maintaining team calendars.

Required Qualifications

• High School Diploma or equivalent.
• Proven experience in an administrative or office support role, preferably in a manufacturing or plant environment.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience working with or knowledge of union contracts (CBA) and shift scheduling in a continuous operations environment.
• Previous exposure to payroll systems or timekeeping software.

At Specialty Granules LLC , we believe our employees are our greatest resource. We offer competitive salary, benefits, and vacation package for all full-time permanent positions.

Must be eligible to work in the U.S. without need for employer-sponsored visa (work permit).

SGI is proud to be an equal opportunity workplace. We are committed to equal employment opportunity on the basis of each candidate's qualifications, experience, and merit, without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other characteristic protected by law. SGI complies with federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR Services at 833-HR-XPERT.