Plant Administrative Assistant

GAF Materials Corp.; Annapolis (MD); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Benefits

Job summary

Specialty Granules LLC (SGI) in Maryland seeks an Administrative Overtime and Payroll Coordinator to support plant operations in Annapolis. You will coordinate overtime shifts under the CBA with USW Local 7033, back up the Plant Accountant, and handle confidential payroll-related records.

This role covers general admin duties, filing, reports, calendars, and correspondence to assist plant management. A high school diploma and proficiency with Microsoft Office are required, with experience in

Qualifications

• High School Diploma or equivalent required.
• Experience in administrative/office support, preferably in manufacturing.
• Proficiency with Microsoft Office Suite (Excel/Word/PowerPoint).

Responsibilities

• Coordinate overtime shifts and document hours in accordance with the CBA with USW Local 7033.
• Back up payroll function, data entry, and payroll record maintenance.
• Provide general clerical and administrative support to plant management and manage filing and calendars.

Skills

Verbal communication

Written communication

Discretion

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Company Introduction

Over 90 years of quality products and superior service.

Job Summary

• Overtime Coordination & Administration: Coordinate the process for filling overtime shifts for union jobs within the plant operations. Ensure all overtime assignments and procedures comply with the terms and conditions of the Collective Bargaining Agreement (CBA) with USW Local 7033. Process, record, and maintain accurate records of all employee overtime hours for payroll and tracking purposes. Assist in tracking and reporting of man-hours for the Annapolis plant.
• Payroll Backup and Support: Serve as a reliable backup for the Plant Accountant/primary payroll function, including data entry and preliminary verification of payroll information. Assist with the processing of weekly and semi-monthly employee hour reports, ensuring data integrity for final submission. Maintain confidential employee records related to hours worked, paid time off, and payroll deductions.
• General Administrative Duties: Provide general clerical and administrative support to the Plant Management team, including preparing correspondence, reports, and presentations. Organize and maintain filing systems (both physical and electronic). Manage office supplies inventory and place orders as needed. Coordinate and schedule meetings for plant staff, including setting up conference calls and maintaining team calendars.

Required Qualifications

• High School Diploma or equivalent.
• Proven experience in an administrative or office support role, preferably in a manufacturing or plant environment.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience working with or knowledge of union contracts (CBA) and shift scheduling in a continuous operations environment.
• Previous exposure to payroll systems or timekeeping software.

Benefits

• competitive salary, benefits, and vacation package
• competitive wages and benefits

Must be eligible to work in the U.S. without need for employer-sponsored visa (work permit).

Equal Opportunity Statement

SGI is proud to be an equal opportunity workplace. We are committed to equal employment opportunity on the basis of each candidate's qualifications, experience, and merit, without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other characteristic protected by law. SGI complies with federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR Services at 833-HR-XPERT.

Company Overview

Privacy Notice Application Notice For more than 90 years, Specialty Granules LLC (SGI) has been a leading producer of semi-ceramic coated, colored mineral granules for the North American residential and commercial roofing industry. Our longevity is a testament to our dependability as a supplier and the durability of our products. We take pride in the long-term relationships we have cultivated with the roofing industry’s manufacturers. A privately held company, we have the ability and resources to provide exceptional customer service through our high standards of product quality, innovation, and responsiveness to the needs of our customers. In addition to our Headquarters and Technical Center in Hagerstown, MD, we operate 4 manufacturing locations across the U.S. — Blue Ridge Summit, PA (also called Charmian); Annapolis, MO; Pembine, WI (also called Kremlin); and Ione, CA. In each of the communities in which we are located, SGI has become a premier place to work. Our employees enjoy our strong emphasis on safety, our positive work environment, competitive wages and benefits, and our long term stability.