Coordinator - Field

Energy Transfer LP; Garden City (TX); On-site; USD 38,000 - 56,000; Full time

Job summary

Energy Transfer LP is seeking an Administrative Assistant to support a range of office duties at our Texas facilities. The role includes handling mail, coordinating meetings, filing, and general correspondence, while maintaining records and preparing reports.

The position requires 0-2 years in an administrative role, strong communication skills, and the ability to work independently or with a team. Budgeting for O&M and capital projects using TM1 is expected, with SAP experience a plus.

Qualifications

• High School graduate or equivalent.
• 0-2 years of experience as an administrative assistant or receptionist
• Professional verbal and written communication skills
• Ability to work independently and with a team
• Experience with preparing annual budgeting for O&M, and Capital projects and entering each into TM1
• Experience identifying and entering quarterly accruals for Project Manager.
• Experience with SAP a plus

Responsibilities

• Opens and sorts mail, faxing, phones, office and supply maintenance, filing, correspondence, meeting coordination
• Records management retention systems, time sheets, and filing requirements per groups for assigned facilities
• Audit and record regulatory agency records for trends, accuracy and compliance with federal/state requirements
• Clerical tasks for routine correspondence and reports
• Other miscellaneous projects and duties as assigned
• Code invoices and obtain backup and approvals
• Assist in identifying and entering quarterly accruals for Project Managers

Skills

Verbal communication

Written communication

Teamwork

Independent work

Budgeting

TM1

SAP

Accruals

Education

High school diploma

Tools

TM1

SAP

Job description

Summary:

Responsible for performing and overseeing a wide range of administrative activities. These may include but are not limited to duties surrounding general administrative support.

Essential Functions:

• Performs general office tasks including opening and sorting mail, faxing, operating multiple phone lines, office and supply maintenance, filing, general correspondence, meeting coordination
• Responsible for record management retention systems, time sheets, and filing requirements as necessary and required by the different operating and support groups for assigned facilities
• Responsible to audit and record regulatory agency records looking for trends, accuracy and ability to meet federal and state requirements
• Responsible for clerical tasks required in preparation of routine correspondence and reports
• Other miscellaneous projects and duties as assigned
• Code invoices & obtain necessary backup and approval requirements
• Assisting in identifying & entering quarterly accruals for Project Managers

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

• High School graduate or equivalent.
• 0-2 years of experience as an administrative assistant or receptionist
• Professional verbal and written communication skills
• Ability to work independently and with a team
• Experience with preparing annual budgeting for O&M, and Capital projects and entering each into TM1
• Experience identifying and entering quarterly accruals for Project Manager.
• Experience with SAP a plus

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.