Office Administrator

Combined Metals Company; South Bend (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Combined Metals Company in Indiana seeks an organized Receiving/Inventory Clerk to manage ERP-based receiving, shipping, and clerical tasks. You will coordinate carrier appointments, record shipment data, and support invoicing while maintaining accuracy and safety in an office and shop environment.

The role requires a high school diploma, strong communication, and proficient MS Word/Excel skills, with ERP experience considered a plus.

Qualifications

• High school diploma required.
• Detail oriented with reliable attendance.
• Strong communication and organizational skills.
• Proficiency with MS Word and Excel.
• Experience using ERP systems is a plus.

Responsibilities

• Apply time management skills and prioritize material in the ERP system.
• Record shipment data as defined in work instructions.
• Receive material into the ERP system.
• Make appointments with carriers for incoming material.
• Answer questions from team members related to receiving material and shipments.
• Sort and distribute mail in the office.
• Provide support to the invoicing team as needed.
• Handle general clerical needs in the office.
• Coordinate with Inventory Manager, GM and shop to keep material status up to date.
• Assist with physical inventory and stock adjustments with the team.
• Back up order processing for shipping and inspect materials against work orders.
• Schedule outbound material and finalize shipping paperwork.
• Follow safety procedures and company policies.
• Suggest process improvements to enhance efficiency and safety.

Skills

Detail oriented

Professional attitude

Reliable attendance

Oral and written communication

Organizational skills

Analytical skills

Basic math skills

Interacting with vendors/teammates

Education

High School Diploma

Tools

MS Word

Excel

ERP system

Job description

• Apply time management skills and prioritize material accurately and in a timely manner into the ERP system.
• Record shipment data as required and defined in work instructions.
• Receiving material into the ERP system.
• Make appointments with carriers for incoming material.
• Answer questions from all team members related to receiving material, appointments, etc.
• Sorting and distributing mail.
• Provide support to the invoicing team as needed.
• General clerical needs in the office
• Work with the Inventory Manger, GM and shop to ensure process is consistent and we are keeping to date on material being received in.
• Work with the Inventory Manger and shop team on physical inventory and stock adjustments.
• Back up to processing orders for shipping, inspect material to make sure it matches the work order, schedule outbound material and finalize paperwork for shipping.
• Follow safety procedures and company policies in the office and shop.
• Recommend process improvements to enhance operational efficiency and safety.

Required Education and Experience:

• High School Diploma required

Knowledge, Skills, and Abilities:

• Detail oriented, professional attitude and reliable, maintaining a good attendance record.
• Ability to meet deadlines. Work from written specifications and verbal instructions.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills with basic math skills.
• Ability to interact with vendors and teammates in a professional manner.
• Proficient with MS Word and Excel.

Working Conditions (Including Physical and Mental Demands):

• Manual dexterity for use of computer, telephone and other office equipment as needed
• Ability to speak, hear and interpret sounds and speech
• Must be able to sit, stand and/or walk for up to 8 hours per day,
• Work environment is consistent with an office setting
• Occasional exposure to loud noises

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.