Administrative Assistant

People, Technology & Processes, LLC; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

People, Technology & Processes, LLC is seeking an Administrative Assistant at MacDill AFB, FL to support the CCPA leadership in a fast-paced DoD environment. The role emphasizes scheduling, meeting coordination, travel logistics, and document preparation to CENTCOM and Air Force standards.

The ideal candidate holds a SECRET clearance (TS/SCI eligibility preferred), U.S. citizenship, and 2–3 years of administrative experience within military settings, with strong MS Office and DTS proficiency.

Qualifications

• Secret clearance at time of award, with eligibility for TS/SCI.
• U.S. citizenship; fluent English.
• 2–3 years of experience in administrative support, preferably within a DoW or military environment.
• Strong organizational skills; proficient in Microsoft Office Suite and the Defense Travel System.
• Knowledge of DoW regulations (FOIA, DOPSR, TMT processes) and confidentiality.

Responsibilities

• Provide administrative support to CCPA leadership, including scheduling and calendar management.
• Manage logistics for teleconferences, videoconferences, and in-person meetings.
• Arrange travel and process authorizations and vouchers in DTS per JTR.
• Serve as first contact for inquiries; route phone, email, and official correspondence.
• Draft and proofread documents to CENTCOM and Air Force standards; oversee records management.
• Maintain distribution lists, personnel rosters, contact databases; support event planning.

Skills

Administrative support

Scheduling

Communication

Microsoft Office

Travel logistics

Tools

Defense Travel System

CENTCOM standards

Job description

Description

Position Title: Administrative Assistant

Location: MacDill AFB, FL

Clearance required: SECRET clearance minimum, with eligibility for TS/SCI

Scope of Work: Provides executive administrative support to the CCPA team, facilitating organizational efficiency and supporting leadership priorities in a high-tempo environment.

Responsibilities Include (but Are Not Limited To)

• Provide administrative support to CCPA leadership, including scheduling, meeting coordination, and task management, and organize leadership calendars and read-ahead packages.
• Manage logistics for teleconferences, videoconferences, and in-person meetings.
• Facilitate travel arrangements and process authorizations and vouchers in the Defense Travel System per JTR.
• Act as first point of contact for inquiries, routing phone, email, and official correspondence.
• Draft, edit, and proofread documents to CENTCOM and Department of the Air Force standards and oversee the CCPA records management system.
• Maintain distribution lists, personnel rosters, and contact databases and support event planning and execution.

Qualifications

• Secret clearance at time of award, with eligibility for TS/SCI
• U.S. citizenship; fluent English
• Minimum two to three (2-3) years of experience in administrative support, preferably within a DoW or military environment
• Strong organizational skills and proficiency in Microsoft Office Suite and the Defense Travel System
• Knowledge of DoW regulations (FOIA, DOPSR, TMT processes) is highly advantageous; ability to maintain confidentiality