Planogram & Communications Specialist

VIVA USA Inc; Woonsocket (RI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Onsite 2-3 days per week

Job summary

VIVA USA Inc. is seeking a Planogram & Communications Coordinator to plan, proof, and distribute store-facing planogram notices, new item introductions, and discontinued item communications.

You will ensure accuracy and consistency so store teams can implement merchandising updates on time. The role requires Adobe experience (Acrobat; Illustrator or InDesign a plus), strong written communication, and proficiency with MS Office.

Qualifications

• 3+ years of experience in coordination, marketing operations, merchandising support, or similar roles.
• Adobe experience required (Acrobat; Illustrator or InDesign is a plus).
• Strong written communication skills and attention to detail.
• Ability to manage multiple priorities with minimal supervision.
• Proficiency with Microsoft Office Suite (Excel, SharePoint, Outlook, Word, PowerPoint).
• Ability to quickly learn processes and work efficiently with a short ramp-up period.

Responsibilities

• Review, proofread, and quality-check all planogram communication materials before distribution.
• Ensure clarity, accuracy, and consistency in all store-facing directives.
• Coordinate and release planogram updates, new item notices, and discontinued item communications.
• Interpret planogram content and translate it into clear, actionable store instructions.
• Collaborate with Merchandising, Store Operations, and Marketing to validate content and timelines.
• Maintain strong version control and ensure stores receive the correct communication packets.
• Utilize Adobe tools to review, annotate, and support updates to communication materials.
• Manage multiple overlapping deadlines and prioritize workflow effectively.
• Use Microsoft Office (Excel, SharePoint, Outlook, Word, PowerPoint) for tracking, reporting, and communication tasks.

Skills

Coordination experience

Written communication

Time management

MS Office proficiency

Education

High school diploma or GED

Tools

Adobe Acrobat

Illustrator or InDesign

MS Office Suite

Job description

VIVA USA Inc. is seeking a Planogram & Communications Coordinator to plan, proof, and distribute store-facing planogram notices, new item introductions, and discontinued item communications.

You will ensure accuracy and consistency so store teams can implement merchandising updates on time. The role requires Adobe experience (Acrobat; Illustrator or InDesign a plus), strong written communication, and proficiency with MS Office.