Planogram Coordinator

VIVA USA Inc; Woonsocket (RI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Onsite 2-3 days per week

Job summary

VIVA USA Inc. is seeking a Planogram & Communications Coordinator to plan, proof, and distribute store-facing planogram notices, new item introductions, and discontinued item communications.

You will ensure accuracy and consistency so store teams can implement merchandising updates on time. The role requires Adobe experience (Acrobat; Illustrator or InDesign a plus), strong written communication, and proficiency with MS Office.

Qualifications

• 3+ years of experience in coordination, marketing operations, merchandising support, or similar roles.
• Adobe experience required (Acrobat; Illustrator or InDesign is a plus).
• Strong written communication skills and attention to detail.
• Ability to manage multiple priorities with minimal supervision.
• Proficiency with Microsoft Office Suite (Excel, SharePoint, Outlook, Word, PowerPoint).
• Ability to quickly learn processes and work efficiently with a short ramp-up period.

Responsibilities

• Review, proofread, and quality-check all planogram communication materials before distribution.
• Ensure clarity, accuracy, and consistency in all store-facing directives.
• Coordinate and release planogram updates, new item notices, and discontinued item communications.
• Interpret planogram content and translate it into clear, actionable store instructions.
• Collaborate with Merchandising, Store Operations, and Marketing to validate content and timelines.
• Maintain strong version control and ensure stores receive the correct communication packets.
• Utilize Adobe tools to review, annotate, and support updates to communication materials.
• Manage multiple overlapping deadlines and prioritize workflow effectively.
• Use Microsoft Office (Excel, SharePoint, Outlook, Word, PowerPoint) for tracking, reporting, and communication tasks.

Skills

Coordination experience

Written communication

Time management

MS Office proficiency

Education

High school diploma or GED

Tools

Adobe Acrobat

Illustrator or InDesign

MS Office Suite

Job description

Position Summary

The Coordinator is a key resource in planning and coordinating the execution of various administrative and operational efforts. The activities of this position are designed to enhance membership, reputation and name recognition. Coordinate the communication of planograms and "new and discontinued" notices to stores.

The Planogram & Communications Coordinator is responsible for reviewing, proofing, and distributing all store-facing planogram communications, new item introductions, and discontinued item notices. This role ensures communication accuracy, clarity, and consistency so that store teams can execute merchandising updates correctly and on time. Candidates must be able to hit the ground running with minimal ramp-up and have strong Adobe experience.

Key Responsibilities

• Review, proofread, and quality-check all planogram communication materials before distribution.
• Ensure clarity, accuracy, and consistency in all store-facing directives.
• Coordinate and release planogram updates, new item notices, and discontinued item communications.
• Interpret planogram content and translate it into clear, actionable store instructions.
• Collaborate with Merchandising, Store Operations, and Marketing to validate content and timelines.
• Maintain strong version control and ensure stores receive the correct communication packets.
• Utilize Adobe tools to review, annotate, and support updates to communication materials.
• Manage multiple overlapping deadlines and prioritize workflow effectively.
• Use Microsoft Office (Excel, SharePoint, Outlook, Word, PowerPoint) for tracking, reporting, and communication tasks.

Duties

Review planogram bulletins to ensure proper direction is provided to stores to execute planograms.

Required Skills

• 3+ years of experience in coordination, marketing operations, merchandising support, or similar roles.
• Adobe experience required (Acrobat; Illustrator or InDesign is a plus).
• Strong written communication skills and attention to detail.
• Ability to manage multiple priorities with minimal supervision.
• Proficiency with Microsoft Office Suite (Excel, SharePoint, Outlook, Word, PowerPoint).
• Ability to quickly learn processes and work efficiently with a short ramp-up period.

Preferred Experience

• Planogram literacy or planogram design experience (major plus).
• Retail, merchandising, pharmacy, or CPG background.
• Experience supporting large store networks or field communication teams.

Top 3 Core Skills

• Project/Workflow Coordination & Prioritization
• Written Communication & Accuracy
• Marketing Operations / Planogram Interpretation + MS Office Proficiency

Experience

• 3+ years experience in marketing assistance or marketing coordination.
• Outstanding written and oral communication skills.
• Self-starter capable of delivering goals with appropriate levels of coaching and supervision.
• Excellent time management, decision-making, leadership collaboration and presentation skills.
• Strength in multi-tasking and project prioritization.
• Proficient and Microsoft Office Suite.

Education

High school diploma or GED required

Notes

Onsite: 2-3 days per week
Monday thru Friday: 8am - 5pm

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.