Planned Maintenance Coordinator - Enterprise Physical Operations

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 45,000; Full time

Job summary

Washington University in St. Louis is seeking a Planned Maintenance Coordinator to oversee the maintenance plan for campus equipment, facilities, and machinery.

You will coordinate with Zone Managers, Mechanics, contractors, and campus partners to develop and execute job plans and scheduled maintenance using the CMMS. Responsibilities include asset data collection, generating purchase orders, tracking materials, and maintaining accurate maintenance history and cost metrics.

Qualifications

• Experience in coordinating admin or coordination roles in facilities.
• Proficiency with asset tracking and CMMS.
• Strong attention to detail and data accuracy.

Responsibilities

• Identify assets, create job plans and maintenance schedules in CMMS.
• Coordinate and communicate maintenance work orders and vendor activities.
• Generate purchase requests and manage materials and labor estimates.
• Track maintenance history, costs, and performance metrics.

Skills

Asset Tracking

Communication

CMMS

Critical Thinking

Customer Relationship Development

Detail-Oriented

Maintenance Planning

Maintenance Plans

Microsoft Excel

Work Order Management

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

GIS

CMMS software

MS Excel

MS Word

Job description

## Planned Maintenance Coordinator - Enterprise Physical OperationsApply: On Campus/Onsite: Washington University Danforth Campus: Full time: Posted Today: JR97892# **Location**ST. LOUIS, MO 63130# **Scheduled Hours**40# **Position Summary**The Planned Maintenance Coordinator is responsible for the coordination of the maintenance plan, outlining all scheduled maintenance tasks for equipment, machinery, and facilities. Additionally, the Planned Maintenance Coordinator collaborates with the Zone Managers, Mechanics, contractors, and other campus partners to develop and execute job plans and planned maintenance across campus. This involves the collection of asset data, updating the Computerized Maintenance Management System (CMMS) database, generating sub-work orders, validating tasks, creating purchase orders, and tracking material orders.# **Job Description****Primary Duties & Responsibilities:*** Supports the ongoing transformation of the maintenance plan through identifying assets, creating job plans and planned maintenance schedules in the CMMS. This includes scope of work, safety precautions, required materials and estimated labor hours.* Coordinates and communicates internal preventative, corrective and project work orders. Collaborates with zone staff and stakeholders to optimize work schedules based on labor requirements, material lead times, and university operational needs.* Runs weekly and monthly reports and utilizes GIS to track zones preventative maintenance and maintains accurate records of equipment and asset data, including maintenance history, performance metrics, and maintenance costs. Retires old assets and validates that new assets are captured, tagged and tracked in the systems. Maintains records and makes updates to documents as needed to establish consistency and standardization of processes.* Coordinates with zone staff for the delivery of the necessary resources, tools, and materials for scheduled maintenance activities, then generates purchase requests and orders supplies based on job plan schedules.* Manages and schedules routine contracted planned maintenance. Collaborates with the maintenance department and other relevant departments to create, schedule, and communicate contracted work. Ensures contractor work reports are tracked and filed in the appropriate location.* Performs other duties as assigned. **Working Conditions:**Job Location/Working Conditions:* Normal office environment.* Stockroom or warehouse. Physical Effort:* Typically sitting at a desk or table.* Walking on campus to maintenance shops.* Works on campus 5 days a week and travels among campuses.* Some remote work is possible but subject to operational needs and manager approval. Equipment:* Office equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**High school diploma or equivalent high school certification or combination of education and/or experience.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Administrative Or Coordination Role (3 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job**WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.# **Preferred Qualifications****Education:**Associate degree**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**Administrative Or Coordination Role In A Facilities Environment (4 Years)**Skills:**Asset Tracking, Communication, Computerized Maintenance Management Systems (CMMS), Critical Thinking, Customer Relationship Development, Detail-Oriented, Maintenance Planning, Maintenance Plans, Microsoft Excel, Microsoft Word, Planned Maintenance, Planned Preventative Maintenance, Professional Relationship Management, Scheduled Maintenance, Work Order Management, Work Orders, Work Order System# **Grade**G08-H# **Salary Range**$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.# **Questions**For frequently asked questions about the application process, please refer to our External Applicant FAQ.# **Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.# **Pre-Employment Screening**All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.