Administrative Coordinator III - Hematology

Washington University in St. Louis; Missouri; On-site; USD 32,000 - 50,000; Full time

Job summary

Washington University Medical Campus in Saint Louis, MO seeks an Administrative Coordinator III in Hematology to provide administrative program support for research, clinical and academic activities.

Responsibilities include coordinating complex projects, managing personnel and payroll records, procurement, budgeting, event planning, and serving as liaison to faculty and students. A strong track record in office administration is required.

Qualifications

• 5+ years of administration and office support experience.
• Bachelor's degree preferred; high school diploma required.
• Experience coordinating administrative and research activities.

Responsibilities

• Provide program/project support for research, administrative and academic activities.
• Coordinate and oversee complex projects and meetings.
• Manage personnel and purchasing records; assist with budgeting.
• Plan events, negotiate with vendors, and handle logistics.
• Draft communications and maintain confidential information.

Skills

Administrative Support

Computer Applications

Interact with All Levels of Management

Interpersonal Communication

Microsoft Office

Office Organization

Office Procedures

Teamwork

Working Independently

Education

High school diploma or equivalent

Bachelor's degree

Tools

Microsoft Office

Job description

## Administrative Coordinator III - HematologyApply: On Campus/Onsite: Washington University Medical Campus: Full time: Posted Today: JR98017# **Location**SAINT LOUIS, MO 63110# **Scheduled Hours**40# **Position Summary**Provides administrative program support for department or program areas.# **Job Description****Primary Duties & Responsibilities:*** Provide program/project support for research, administrative and/or academic activities.* Coordinate and provide oversight for complex projects.* Manage or coordinate departmental activities, e.g. personnel and payroll records, purchasing functions, etc.* Ensure inquiries are addressed and resolved.* Regularly handle confidential or sensitive information; draft and finalize letters, email messages and other communications.* Initiate, write, create and edit/review various communications such as newsletters, event schedules, marketing materials, departmental information, program literature and mailings; use desktop publishing software to lay out document; coordinate the printing, publishing and distribution process.* Plan and coordinate meetings and events, including all details associated with event; negotiate with vendors; oversee, troubleshoot and resolve special situations that arise during event.* Manage event budget.* Manage fiscal activities related to program; draft annual budget, track expenditures run and analyze reports; oversee accounts payable and purchasing duties for department; perform or oversee all online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; approve financial documents such as check requests, journals, purchase orders, travel documents, etc.* May coordinate submission of research proposals/grants; compile, monitor, review and analyze grant spending.* Guide production, formatting and quality of all publications, presentations and related materials.* May schedule courses, classrooms and laboratories; serve as primary student/parent contact, answer general questions, provide solutions and referrals for questions and problems; serve as liaison to and assist faculty; coordinate faculty recruitment efforts, assist with tenure review process, faculty reviews, faculty records, etc.* Maintain student record files utilizing databases; respond to inquiries from students; maintain online grade records; may review student academic record, transcripts, review requirements, meet with prospective students and families, prepare admission documents and letters.* Provide administrative support, including complex calendar scheduling, appointments, travel and engagements.* Perform other duties as assigned. **Working Conditions:**Job Location/Working Conditions:* Normal office environmentPhysical Effort:* Typically sitting at a desk or table Equipment:* Office equipmentThe above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**High school diploma or equivalent high school certification or combination of education and/or experience.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Administration And Office Support (5 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job**WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.## # **Preferred Qualifications****Education:**Bachelor's degree**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**Relevant Experience (2 Years)**Skills:**Administrative Support, Computer Applications, Interact with All Levels of Management, Interpersonal Communication, Microsoft Office, Office Organization, Office Procedures, Teamwork, Working Independently# **Grade**G09-H# **Salary Range**$23.37 - $36.19 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.# **Questions**For frequently asked questions about the application process, please refer to our External Applicant FAQ.# **Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.# **Pre-Employment Screening**All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.