Pilot Training Coordinator - Managed Fleet

Airshare Careers; Shelton (CT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

No-cost medical and dental option

PTO accrual

11 holidays per year

Relocation flights access

Job summary

Airshare Careers in Shelton, CT seeks a Training Coordinator to support the training programs for the managed aircraft fleet. You will help ensure pilots, maintenance personnel, and operations staff complete required training in a timely, organized, and compliant manner.

As a key point of contact between internal teams, external providers, vendors, and leadership, you will schedule courses, track expirations, maintain training records, generate reports, and support onboarding to boost safety and

Qualifications

• Associate or bachelor’s degree in aviation, business administration, HR, education, or related field.
• Prior experience in training coordination or aviation operations.
• Strong organizational and communication abilities.
• Experience with scheduling and compliance recordkeeping.

Responsibilities

• Coordinate and maintain training schedules for flight crew and staff.
• Track required and recurrent training, qualifications, and due dates.
• Schedule courses, simulators, and onboarding activities with vendors.
• Maintain training records, certificates, rosters, and compliance files.
• Prepare reports on training status and upcoming needs for leadership.
• Provide onboarding support and training material preparation.
• Assist with audits and regulatory compliance checks.

Skills

Organizational skills

Communication skills

Attention to detail

Scheduling experience

Education

Associate or Bachelor's degree in aviation, business, HR or education

Tools

Microsoft Office

Job description

The Training Coordinator - Managed Aircraft Fleet supports the training programs for the company’s aircraft management managed fleet. This role helps ensure pilots, maintenance personnel, operational support teams, and other applicable team members complete required training in a timely, organized, and compliant manner. The Training Coordinator serves as a key point of contact between internal stakeholders, external training providers, vendors, and leadership to support safe, efficient, and consistent flight operations.

Key Responsibilities

• Coordinate and maintain training schedules for flight crew, maintenance personnel, and operational support staff assigned to the managed fleet.
• Track required training, recurrent training, qualifications, certificates, due dates, and completion status to support regulatory and company compliance.
• Work with internal leaders, instructors, training vendors, and aircraft‑specific training providers to schedule courses, simulator events, ground school, onboarding activities, and other required training.
• Maintain accurate training records, attendance documentation, completion certificates, rosters, and related compliance files in the appropriate systems.
• Monitor upcoming expirations and proactively communicate reminders, risks, and scheduling needs to employees, managers, and leadership.
• Support onboarding for new hires by coordinating required initial training, system access, training materials, and completion tracking.
• Assist with the preparation, distribution, and maintenance of training materials, manuals, presentations, checklists, and learning resources.
• Prepare reports on training status, completion rates, outstanding requirements, and upcoming training needs for leadership review.
• Coordinate training logistics, including vendor communication, enrollment, travel‑related coordination, training locations, equipment needs, and calendar updates.
• Help identify process improvements that increase training efficiency, record accuracy, learner engagement, and operational readiness.
• Maintain awareness of applicable aviation training requirements, company policies, safety standards, and managed fleet operating needs.
• Provide administrative support for audits, inspections, internal reviews, and compliance checks related to training documentation.

Qualifications

Qualified candidates will have an associate or bachelor’s degree in aviation, business administration, human resources, education, or a related field preferred. They must have prior experience in training coordination, aviation operations, flight operations, maintenance administration, scheduling, and/or compliance.

• Strong organizational skills with the ability to manage multiple priorities, deadlines, schedules, and documentation requirements.
• Excellent written and verbal communication skills, with the ability to coordinate professionally with internal teams and external vendors.
• High attention to detail and accuracy when maintaining records, tracking dates, and preparing reports.
• Proficiency with Microsoft Office applications and the ability to learn training management, scheduling, document management, or aviation operations systems.
• Ability to handle confidential information and sensitive employee records appropriately.
• Working knowledge of aviation operations, crew training, managed aircraft operations, or regulatory compliance preferred.

Benefits

• Medical, dental, and vision insurance – if you choose to participate, coverage will commence on the first day of the month following your date of hire
• Airshare offers a no‑cost medical and dental option at the employee level
• Optional supplemental insurance benefits (accident, hospital indemnity, critical illness, life, short‑term/long‑term disability, and pet)
• Paid Parental Leave
• Company‑paid term life insurance equal to 1.5 times your annual salary
• Two 401(k) retirement plans with employer match – you will be eligible to participate on the first of the month following 30 days of employment
• PTO is accrued based on the length of employment
• 11 holidays per year
• Access to relocation flights