Flight Coordinator

handwerker; Scottsdale (AZ); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Job summary

Jet Aviation in Scottsdale, AZ is seeking a meticulous Flight Coordinator to support our 24/7 corporate flight operations. You will monitor flights in real time, coordinate with pilots, ensure regulatory compliance, and adapt to dynamic schedules in a high-stakes environment.

The role requires an FAA Dispatch or Private Pilot license, at least 3 years in aviation, and strong MS Office skills. On-site position with potential weekend shifts and overtime in a 24/7 operation.

Qualifications

• FAA Aircraft Dispatch License or Private Pilot License required.
• Minimum of 3 years hands-on experience in aviation as flight dispatcher or flight controller, customer-centric.
• High school diploma or equivalent; college degree preferred.
• Proficient in MS Office and collaboration using these tools.
• Strong ability to research and develop operation policies for safe flight operations.

Responsibilities

• Ensure compliance with flight regulations and company policies while managing flights.
• Analyze meteorological data and flight information to determine safe routes.
• Monitor and communicate real-time flight movements with relevant teams.
• Review schedules and anticipate disruptions, including NOTAM checks.
• Coordinate documentation for international flights (customs, visas, regulatory).
• Collaborate with maintenance, scheduling, and operations to ensure safe flights.

Skills

MS Office proficiency

Communication skills

Customer-centric approach

Aviation operations knowledge

Education

FAA Aircraft Dispatch License or Private Pilot License

High School Diploma or equivalent; college degree preferred

3 years of aviation flight dispatcher/controller experience

Tools

MS Office (Word, Excel, Outlook)

Job description

Position Summary

Jet Aviation is seeking a highly organized and detail-oriented Flight Coordinator to join our team in Teterboro, New Jersey or Scottsdale, AZ. As a Flight Coordinator, you will play a critical role in the safe and efficient operation of our corporate flight services. You will be responsible for authorizing, regulating, and controlling flights to ensure compliance with both government and company regulations. This on-site position will require real time monitoring and decision making to expedite and secure the safety of flight operations.

Key duties include flight following, coordinating with pilots, ensuring compliance with all safety standards, and maintaining constant communication with relevant aviation authorities. The ideal candidate will thrive in a fast pace, high-stakes environment, possess excellent communication skills, and have a strong understanding of aviation operations and safety protocols.

Aviation operates on a dynamic schedule, things can change fast, and our success depends on team members who can adapt with confidence. We are looking for team members who thrive in a dynamic, around-the-clock operation where schedules may flex to support the evolving needs of our customers, crew and overall operation.

We operate 24 hours day, 7 days a week. Our team is seeking a team member who can work an in-office, set schedule, that includes one weekend day each week, with the ability to assist as needed, including nights, weekends, and holidays. As part of supporting a 24/7 operation, occasional overtime should be anticipated to assist with team coverage, operational demands and irregularities.

Training is approximately 4-8 weeks, depending on the individual, totaling 6-9 months of targeted role day-training. After training, final shift assignments may vary depending on operational needs at the time of initial training completion.

TEB: The baseline range for this non-exempt position, will be $31.25 - $40.87 hourly, equivalent to $65,000 - $85,000 annually, and is based on your regional location.
SDL: The baseline range for this non-exempt position, will be $26.44 - $33.65 hourly, equivalent to $55,000 - $70,000 annually, and is based on your regional location.

Licenses & Experience

• You hold an FAA Aircraft Dispatch License or Private Pilot License
• You have at least 3 years of hands-on experience in the aviation industry as a flight dispatcher or flight controller, with a customer centric approach

Education & Skills

• You have a high school diploma or equivalent; a college degree is preferred.
• You’re proficient in MS office, including word, excel, and outlook, and you have experience collaborating with teams utilizing these tools.
• You have a strong ability to research & develop operation policies and procedures to ensure safe & efficient flight operations.

Main Responsibilities

• Ensure compliance with all flight regulations and company policies while managing and controlling corporate flights.
• Analyze meteorological data and flight information to determine safe and efficient flight routes.
• Monitor and communicate flight movements in real-time, ensuring accurate reporting and coordination with relevant teams.
• Review flight schedules and anticipate potential disruptions, including checking NOTAMS and communicating critical information to flight crews.
• Coordinate necessary documentation and requirements for international flights, including customs, visas, and regulatory compliance.
• Collaborate with maintenance, scheduling, and operations teams to ensure all flights are executed safely and smoothly.
• Provide high-level support for flight crew requests, including last-minute changes, ground handling, and emergency situations.

We offer a comprehensive benefits and total rewards package designed to support your well-being and career growth. Our packages include competitive salaries, performance based annual bonuses, health and wellness programs, retirement plans, and paid time off, along with opportunities for professional development. We value our employees and strive to create an environment where you can thrive both personally and professionally.

At Jet Aviation we believe in selecting the best candidates through a comprehensive and thoughtful process. If you’re selected to move forward, you can expect a multistage interview process, including connections with team members and leaders. As a part of our commitment to safety and security, our selected candidate must successfully pass a background check and pre-employment drug test before finalizing employment.

At Jet Aviation eligible employees can enjoy a comprehensive package that fuels your passions both inside and outside of work. Your health and well-being matter to us. That’s why we offer a competitive benefit package that includes health, dental & vision insurance, matching 401(k), health savings and flexible spending accounts, short-term and long-term disability, life insurance, employee assistance programs, health and wellness awards, generous paid time off, tuition reimbursement, employee discounts and more.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans