Pilot Training Coordinator - Managed Fleet

LV Aero, LLC; Overland Park (KS); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

No-cost medical option for employees

Supplemental insurance benefits

Parental leave

Term life insurance

401(k) with employer match

Paid time off (PTO)

11 holidays per year

Relocation flights

Job summary

Airshare Overland Park, KS is seeking a Training Coordinator for the Managed Fleet to organize and oversee pilot and crew training programs. You will coordinate schedules, track qualifications, and liaise with internal leaders and external providers to ensure compliant and timely training across the managed fleet.

The role requires strong organizational skills, attention to detail, and proficiency with training management tools and MS Office.

Qualifications

• Associate or bachelor's degree in aviation, business, HR, education, or related field preferred.
• Experience coordinating training, aviation operations, scheduling, or compliance.

Responsibilities

• Coordinate and maintain training schedules for flight crew, maintenance, and operations staff.
• Track training, qualifications, certificates, due dates, and completion status for compliance.
• Schedule courses, simulators, ground school, onboarding, and related training with vendors.
• Maintain training records, attendance, certificates, rosters, and related files.
• Monitor expirations and communicate reminders, risks, and scheduling needs.
• Assist onboarding with initial training, system access, and materials.
• Prepare training materials, manuals, and learning resources.
• Generate reports on training status and upcoming needs for leadership.
• Coordinate training logistics, including travel, locations, equipment, and calendars.
• Identify process improvements to boost efficiency and learner engagement.
• Maintain awareness of aviation training requirements and safety standards.

Skills

Training coordination

Aviation operations

Scheduling

Compliance

Communication

Organizational skills

Education

Associate or Bachelor’s degree in aviation/business/HR/education

Tools

Training management system

Microsoft Office

Scheduling software

Job description

# Pilot Training Coordinator - Managed FleetAirshareCHQ - Overland Park, KS 66211 | Shelton, CT - Shelton, CT 064847 days agoJob descriptionDescriptionThe Training Coordinator - Managed Aircraft Fleet supports the training programs for the company’s aircraft management managed fleet. This role helps ensure pilots, maintenance personnel, operational support teams, and other applicable team members complete required training in a timely, organized, and compliant manner. The Training Coordinator serves as a key point of contact between internal stakeholders, external training providers, vendors, and leadership to support safe, efficient, and consistent flight operations.Key Responsibilities• Coordinate and maintain training schedules for flight crew, maintenance personnel, and operational support staff assigned to the managed fleet.• Track required training, recurrent training, qualifications, certificates, due dates, and completion status to support regulatory and company compliance.• Work with internal leaders, instructors, training vendors, and aircraft-specific training providers to schedule courses, simulator events, ground school, onboarding activities, and other required training.• Maintain accurate training records, attendance documentation, completion certificates, rosters, and related compliance files in the appropriate systems.• Monitor upcoming expirations and proactively communicate reminders, risks, and scheduling needs to employees, managers, and leadership.• Support onboarding for new hires by coordinating required initial training, system access, training materials, and completion tracking.• Assist with the preparation, distribution, and maintenance of training materials, manuals, presentations, checklists, and learning resources.• Prepare reports on training status, completion rates, outstanding requirements, and upcoming training needs for leadership review.• Coordinate training logistics, including vendor communication, enrollment, travel-related coordination, training locations, equipment needs, and calendar updates.• Help identify process improvements that increase training efficiency, record accuracy, learner engagement, and operational readiness.• Maintain awareness of applicable aviation training requirements, company policies, safety standards, and managed fleet operating needs.• Provide administrative support for audits, inspections, internal reviews, and compliance checks related to training documentation.QualificationsQualified candidates will have an associate or bachelor’s degree in aviation, business administration, human resources, education, or a related field preferred. They must have p rior experience in training coordination, aviation operations, flight operations, maintenance administration, scheduling, and/or compliance.Additional requirements:• Strong organizational skills with the ability to manage multiple priorities, deadlines, schedules, and documentation requirements.• Excellent written and verbal communication skills, with the ability to coordinate professionally with internal teams and external vendors.• High attention to detail and accuracy when maintaining records, tracking dates, and preparing reports.• Proficiency with Microsoft Office applications and the ability to learn training management, scheduling, document management, or aviation operations systems.• Ability to handle confidential information and sensitive employee records appropriately.• Working knowledge of aviation operations, crew training, managed aircraft operations, or regulatory compliance preferred.Benefits• Medical, dental, and vision insurance – if you choose to participate, coverage will commence on the first day of the month following your date of hire• Airshare offers a no-cost medical and dental option at the employee level• Optional supplemental insurance benefits (accident, hospital indemnity, critical illness, life, short-term/long-term disability, and pet)• Paid Parental Leave• Company-paid term life insurance equal to 1.5 times your annual salary• Two 401(k) retirement plans with employer match – you will be eligible to participate on the first of the month following 30 days of employment• PTO is accrued based on the length of employment• 11 holidays per year• Access to relocation flights