Physician Support Admin Specialist - Scheduling Ops

University of Rochester; Wilmot (AR); On-site; USD 28,000 - 38,000; Full time

Job summary

University of Rochester seeks a detail-oriented Medical Administrative Assistant in Rochester, NY. You will manage provider calendars, coordinate appointments, and handle referrals and pre-authorization paperwork, ensuring smooth clinic operations.

Minimum High School diploma with 2 years relevant experience; familiarity with Flowcast EMR systems is preferred. This role supports Hematology/Oncology, working full-time in a fast-paced clinical environment.

Qualifications

• High School diploma and 2 years of relevant experience.
• Or equivalent combination of education and experience.
• Medical Terminology, experience with surgical/appointment scheduling software (such as Flowcast), and electronic medical records preferred

Responsibilities

• Performs complex secretarial and administrative duties in a fast-paced environment supporting clinical, educational, and academic programs.
• Responsible for all clinic preparations, including providers’ time and calendar management while optimizing provider-patient schedule, coordination of patient care, and information/data support.

Skills

Customer relations

Education

High School diploma

Tools

Flowcast

EMR systems

Job description

University of Rochester seeks a detail-oriented Medical Administrative Assistant in Rochester, NY. You will manage provider calendars, coordinate appointments, and handle referrals and pre-authorization paperwork, ensuring smooth clinic operations.

Minimum High School diploma with 2 years relevant experience; familiarity with Flowcast EMR systems is preferred. This role supports Hematology/Oncology, working full-time in a fast-paced clinical environment.