Physician Recruitment Sourcing Coordinator

bannerhealth; Mesa (AZ); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Banner Health is seeking a Physician Recruitment Sourcing Coordinator to support onboarding of physicians and advanced practice providers. The role involves data entry into the CRM, coordinating recruitment activities, and serving as the liaison for provider questions.

The position supports Banner Medical Group and BHN, with a home-based setup and occasional on-site work; Monday–Friday schedule and day shift.

Qualifications

• Experience coordinating onboarding of physicians and providers.
• Ability to manage multiple onboarding tasks and data entry in CRM.
• Strong communication with applicants and internal teams.

Responsibilities

• Coordinate with the assigned recruiter and hiring authority to maintain accurate recruitment profiles in the database.
• Create complex site visit itineraries and manage related expenses and reimbursements.
• Assist with payroll, benefits, and contract coordination; ensure contract terms align with policy.
• Track and communicate status of onboarding steps to leadership and providers.
• Develop reports and improve onboarding processes for efficiency and accuracy.

Skills

Data entry

Calendar management

Recruitment coordination

Stakeholder liaison

Reporting/analytics

Communication

Tools

CRM system

Legal database

Job description

Primary City/State: Mesa, Arizona

Department Name: Provider Recruitment-Corp

Work Shift: Day

Job Category: Human Resources

Great careers are built at Banner Health. We're looking for the best and brightest to join our team that earned Great Place To Work® Certification™.

The Physician Recruitment Sourcing Coordinator will support the Physician Recruitment team by:

• Running preliminary background checks for Physician and Advanced Practice Providers to include checking license and board certification status as well as running a sanction check
• Data entry of candidate profiles into CRM system
• Responding to provider applicant questions and routing them to the appropriate team member
• Calendar management for recruitment screening interviews
• Recruitment conference coordination with vendors, recruitment team, and stakeholders

The roles is based from home with occasional onsite work. The schedule is Monday - Friday 8 hour days with some flexibility.

Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award-winning patient care.

POSITION SUMMARY

This position provides administrative and technical support relating to Physician and Provider on-boarding efforts across Banner. Supporting the strategic initiative growth of Banner Medical Group, Banner University Medical Group, BHN, Banner Urgent Care and Banner Health. The Coordinator responsibilities is to ensure all Human Resource employment requirements are met in addition to partnering with Credentialing and the CVO to ensure the physician, provider and resident has completed all hiring requirements. Provides assistance to the facility and medical group leadership in executing the various steps related to the on-boarding tasks. Provides or creates reports/charts/graphs that support leadership in managing the timelines for an effective and efficient on-boarding experience. Provides assistance to the facility and medical group leadership in executing programs and efficiency to meet the needs of our physicians, providers and residents. This position provides individual assistance to new physicians, providers and residents with navigating through the numerous groups that interface with all on-boarding tasks to ensure a successful on-boarding experience.

CORE FUNCTIONS

1. 1. Coordinates with the assigned recruiter, and the hiring authority to prepare, gain approval for and maintain accurate open recruitment profiles. Inputs accurate applicant/candidate data reflecting the current status of candidate activity, C.V., candidate communication, and other relevant information into the database.
2. 2. Creates complex site visit itineraries and coordinates the participation across Banner Medical Group Regional, Banner University Medical Group, C-Suites, facility C-Suites and leaders in the region. Manages their expenses and accurately submits for reimbursement of those expenses with support documentation to ensure compliance with Banner policy and regulatory guidelines.
3. 3. Serves as a liaison for assisting with issues related to payroll and benefits. May serve as contract coordinator which includes entering contract requests into the legal database and briefing the details when the contracts are executed. Validates that contract terms and agreements are entered accurately and are consistent with company policy. Monitors the BCAP and position requisition to ensure data fields flow accurately through the recruitment process. Manages and oversees the on-boarding and pre-boarding process for all physicians, providers and residents system wide.
4. 4. Engages appropriate leadership on the status of process credentialing and position acceptance, ensuring all parties are aware of status and associated responsibilities. Serves as the single point of contact for all new physicians, providers and residents on-boarding/pre-boarding steps; ability to track and manage multiple new providers' progress through the new hire process.
5. 5. Monitors the data and systems evaluating ease of access, areas for improvement, accuracy of the information, ease of reporting, and process flow. Collaborates with others to develop and implement enhancements. Assists and collaborates with leadership in organizational training and development in regards to the complexity of the physician, provider and resident On-boarding.
6. 6. Manages the physician, provider and resident human resource requirements and follows policies and procedures to ensure all steps are complete for compliance. Which includes,I-9, pre-employment physical, background report, and all credentialing requirements. Ensuring the physician, provider, and