Senior Preboarding Coordinator

bannerhealth; Mesa (AZ); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Banner Health in Mesa, Arizona seeks an HR onboarding coordinator to support pre-boarding and new hire processes, coordinating with recruiters, managers, and departments.

The role requires strong Excel/Outlook, multitasking, and customer service skills, with 1+ year HR experience in recruiting, onboarding, payroll, or related areas. Hybrid schedule with onsite training at Mesa Corporate.

Qualifications

• Must have associate degree in business, HR, or related field.
• 1+ years HR recruiting, hiring, onboarding, payroll experience.
• Strong Excel and Outlook proficiency with multitasking and customer service skills.

Responsibilities

• Source and verify information for new hires, ensuring licensures are up to date.
• Coordinate with Recruitment, Secure Hire, Occupational Health and HR to clear new hires.
• Schedule and track paperwork for Clinical Education and trainings.
• Process and verify Employment Eligibility and E-Verify documents.
• Deliver face‑to‑face onboarding workshops and answer questions by email/phone.
• Follow up with teams and candidates to meet deadlines and clearances.
• Provide program support for organizational programs and coordinate new employee orientations.
• Work under supervision, interact with multiple departments and manage candidate contacts.

Skills

Excel

Outlook

Customer service

Education

Associate degree in Business, Human Resources, or related field

Tools

Applicant Tracking System (ATS)

Microsoft Office Suite

Job description

Primary City/State: Mesa, Arizona

Department Name: System Recruitment-Corp

Work Shift: Day

Job Category: Human Resources

You have a place in the health care industry. If you’re looking to leverage your abilities to make a real difference – and real change in the health care industry – you belong at Banner Health.

In this position you will work alongside recruiters, candidates and hiring managers to track and facilitate the new hire on boarding process.

Must be Excel and Outlook proficient, able to multitask at high levels, must have customer service skills, 1+ years HR experience (recruiting, hiring, onboarding, payroll, new team member training, etc.)

Hybrid Mesa Monday – Friday 8 hour days (between 6a-6p)

Training will be onsite at Mesa Corporate

Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award‑winning patient care.

POSITION SUMMARY

This position provides pre‑boarding support to Banner Health’s new employee’s, which may include maintaining the integrity of recruitment data, scheduling appointments, assisting new employees with required paperwork, partnering with leaders and working with various teams across the organization. Performs a designated function, to provide a seamless delivery of service to customers, employees, candidates, and the hiring authority at all times.

CORE FUNCTIONS

• 1. Investigate and retrieve correct information for primary sourcing the new hire and/or transferring employee, for their new position. This is making sure all licensures and certifications are up to date and within the current guidelines, required by Banner.
• 2. Working with our Recruitment, Secure Hire, Occupational Health and Employee Relations teams to ensure new hire is cleared to start and adheres to all Banner Health’s hire guidelines. Guide the new employees through this process as needed, to ensure a smooth flow is obtained, following up daily to ensure no problems arise, throughout the process. Effectively using all systems related to Talent Acquisition (TA), including the applicant tracking system.
• 3. Coordinate required paperwork to deliver to Clinical Education, so appropriate skills/training courses can be scheduled on required dates. Working closely with these teams to ensure we receive the proper clearances and training is scheduled, rescheduled or cancelled as needed, and in a timely fashion.
• 4. Processing, tracking and reporting of Employment Eligibility Verification. Ensuring candidate has completed properly, for a smooth onboarding experience. Providing excellent detail with a full understanding of process. Detail and attention needed to process correct documents through E-Verify. Working closely with the audit team and assist with any issues that arise daily. Scanning and auditing of all verifications. Assist with entering in Permanent Resident Cards reverification for current employees.
• 5. Conducting face to face onboarding workshops, while being a resource to answer any questions via email/telephone. Delivering one on one communication for candidates, ensuring that they are well informed on the company basic information and expectations, to ensure a successful first day. May develop itineraries while the candidate is on‑site and ensures that all participants in the process are kept informed of their schedule and any necessary revisions.
• 6. Continual follow up with multiple teams and candidate to ensure all requirements are met by deadlines. Once clearance is established, connecting with varies team members to align next steps, to include applicant, recruiter, hiring manager, security, Clinical Education and HR. If clearance is not obtained, continual follow up with process to manage and support and work towards clearance.
• 7. Provides program support to other organizational programs, as needed or directed. This position is also accountable for participating in career fairs and other engagements, as appropriate. Coordinates logistics for New Employee Orientation sessions. Partners with Clinical Education, Occupational Health, Secure Hire and Security to ensure candidate hand‑off occurs with hiring partners, so other stakeholders can follow through on their required activities.
• 8. Works under general supervision and primarily has departmental responsibilities. Interacts with other departments in order to recruit leaders and staff. Customers are internal and external and all candidates, recruiters, senior management. This includes having direct contact with candidates of all levels on a daily basis.

MINIMUM QUALIFICATIONS

• Must possess a strong knowledge and understanding of recruitment as normally obtained through the completion of an associate degree in business, human resources, or related field.
• Must possess a general knowledge of recruitment/HR processes and service expectations as normally demonstrated through one year of related experience in a recruitment, human resources and/or staffing agency environment. Must have proven success working in a high volume, multi‑faceted position that requires exceptional customer service, critical thinking, attention to detail, and multi‑tasking.
• Must have advanced computer skills and customer relations skills. Must always demonstrate excellent interpersonal communication skills and a professional demeanor.

PREFERRED QUALIFICATIONS

Additional related education and/or experience preferred.

EEO Statement

EEO/Disabled/Veterans

Our organization supports a drug‑free work environment.

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