Physician Practice Administrative Specialist

Nicklaushealth; Miami (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Nicklaushealth in Miami is seeking a detail-oriented Clerical/Administrative professional to support physicians and leadership. You will manage scheduling, communications, records, and prepare documents and presentations.

The role requires strong organization, bilingual English/Spanish, and proficiency in MS Word, Excel, PowerPoint. You will coordinate travel, ensure data accuracy, and act as liaison across departments to keep patient care flowing smoothly.

Qualifications

• 2 years of customer service experience in an office setting or similar environment.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.

Responsibilities

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients and obtains authorizations.
• Maintains a calendar, schedules meetings, and records conferences, rounds and consultations.
• Transcribes letters, medical reports, and referrals, and prepares documents for approval.
• Prepares PowerPoint presentations for meetings and maintains medical records.

Skills

Customer service

Administrative support

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Internet

Job description

Nicklaushealth in Miami is seeking a detail-oriented Clerical/Administrative professional to support physicians and leadership. You will manage scheduling, communications, records, and prepare documents and presentations.

The role requires strong organization, bilingual English/Spanish, and proficiency in MS Word, Excel, PowerPoint. You will coordinate travel, ensure data accuracy, and act as liaison across departments to keep patient care flowing smoothly.