Physician Office Administrative Coordinator

Nicklaushealth; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Nicklaushealth in New York is seeking an experienced administrative professional to provide clerical support for physicians and leadership, coordinating schedules, documents, and communications. The role involves scheduling appointments, managing records, and supporting credentialing and medical reporting processes.

The candidate should have strong office software skills (Word/Excel/PowerPoint), bilingual English/Spanish is highly preferred, and a track record of professional, accurate

Qualifications

• 2 years of customer service experience in an office setting or similar environment.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business-related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.

Responsibilities

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follows up on pending requests to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• M a k e s appointments and maintains calendar, recording items such as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Skills

Customer service

Bilingual (English/Spanish)

Office communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Internet

Job description

Nicklaushealth in New York is seeking an experienced administrative professional to provide clerical support for physicians and leadership, coordinating schedules, documents, and communications. The role involves scheduling appointments, managing records, and supporting credentialing and medical reporting processes.

The candidate should have strong office software skills (Word/Excel/PowerPoint), bilingual English/Spanish is highly preferred, and a track record of professional, accurate