Physician Admin Assistant - NCPS - Plastic Surgery (Full Time, Days)

Nicklaushealth; Sunset Corners (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Nicklaushealth in Florida seeks a Clerical/Administrative professional to provide scheduling, credentialing support, correspondence, and file management for physicians and leadership. Responsibilities include answering calls, coordinating surgeries and tests, preparing reports, and maintaining calendars; bilingual English/Spanish preferred; strong MS Word/Excel/PowerPoint skills required.

This role supports the NCPS-Plastic Surgery department and requires a high school diploma with admin

Qualifications

• 2 years of customer service in an office setting or similar environment.

Responsibilities

• Answers and screens calls for Physicians and Leader; takes messages as needed.
• Assists in credentialing applications and license requirements.
• Maintains log of CME credits, expenses, and teaching hours.
• Checks documentation for completeness; signatures and data.
• Coordinates and schedules surgeries, procedures, and tests; obtain authorizations.
• Gathers data for reports; contacts staff for documents/reports.
• Prepares medical reports and documents for approval.
• Makes appointments and maintains calendar; records conferences and rounds.

Skills

Customer service

Administrative support

Bilingual English/Spanish

MS Word

MS Excel

PowerPoint

Internet

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Internet

Job description

Job Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Job Specific Duties

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Qualifications

Minimum Job Requirements

• 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner

Job: Clerical/Administrative

Department: NCPS-PLASTIC SURGERY-3100-440785

Job Status: Professional