Physical Therapy Program Support

VCU College of Health Professions; Richmond (VA); On-site; USD 28,000 - 34,000; Part time

Job summary

VCU College of Health Professions’ Physical Therapy department seeks an hourly administrative support staffer to assist the clinical education team and the DPT program in preparation for the CAPTE accreditation visit in 2027. The short-term position runs through August 2027 with potential extension.

Responsibilities include data entry and verification in Exxat, updating locations and contacts, formatting documents, entering CAPTE forms, and providing general departmental support.

Qualifications

• High School diploma or equivalent and at least two years' experience in business office.
• Excellent written and oral communication skills.
• Proven ability to prioritize work, handle multiple tasks, and meet deadlines.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Ability to work both independently and collaboratively within a team.
• Proficiency in Google Suite, Microsoft Office, Adobe Pro.
• Demonstrated ability to work with diverse populations in a professional environment.

Responsibilities

• Data entry, organization, and verification in Exxat and application-based program for Clinical Education and contract management.
• Updating Exxat: update location, SCCE contacts, linking clinics to maps.
• Reviewing formatting for all documents (course syllabi, CV, faculty forms, etc) and entering into the portal.
• Data entry onto all CAPTE formatted forms.
• Quality assurance that all documents are submitted in proper sequence and nothing is missing.
• Provide administrative support to the Department of Physical Therapy.

Skills

Excellent written and oral comms

Strong organization

Independence and teamwork

Attention to detail

Prioritization & deadline focus

Education

High School diploma or equivalent

Tools

Google Suite

Microsoft Office

Adobe Pro

Job description

Advertising Summary:

This position will support the clinical education team and DPT program to prepare for the CAPTE (Commission for Physical Therapy Education) accreditation visit in 2027. This is a short-term position with an expected end date in August 2027, although extension of this position may be discussed.

Unit:

College of Health Professions MBU

Department:

Physical Therapy

Department Summary:

Virginia Commonwealth University offers one of the premier Doctor of Physical Therapy Programs in the country. Located in the newly furnished College of Health Professions building, the program provides students with easy access to state-of-the-art clinical and research facilities.

VCU's physical therapy program ranks 16th nationwide at a public university according to U.S. News & World Report (2026).

Duties & Responsibilities

Tasks will include, but are not limited to, data entry, organization, and verification in Exxat, and application-based program for Clinical Education and contract management.

• Updating Exxat: update location, SCCE contacts, linking clinics to maps.
• Reviewing formatting for all documents (course syllabi, CV, faculty forms, etc) and entering into the portal.
• Data entry onto all CAPTE formatted forms.
• Quality assurance that all documents are submitted in proper sequence and nothing is missing.
• Providing administrative support to the Department of Physical Therapy.

Qualifications

Minimum Qualifications

• High School diploma or equivalent and at least two years' experience in business office experience.
• Excellent written and oral communication skills.
• Proven ability to prioritize work, handle multiple tasks, and meet deadlines.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Ability to work both independently and collaboratively within a team.
• Proficiency in Google Suite, Microsoft Office, Adobe Pro.
• Demonstrated ability to work in and foster an environment of respect, professionalism, and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as an hourly staff member at VCU.

Preferred Qualifications

• Previous experience with educational accreditation or academic processes.
• Previous experience in an administrative support role in higher education.

Salary Range:

$20-25/hr

Benefits:

All VCU employee types are eligible for a wide array of benefits to support you during your employment at VCU. Consult the benefits website for information on benefits eligibility according to employee type.

FLSA Exemption Status:

Non-Exempt

Hours per Week:

20

Contact Information

Contact Name: Tamara Buck, PhD, DPT

Contact Email: [e-mail]