Physical Therapy Program Support

Commonwealth of VA Careers; Richmond (VA); On-site; USD 28,000 - 34,000; Part time

Job summary

Virginia Commonwealth University seeks a part-time Administrative Support Specialist to assist the College of Health Professions' Physical Therapy program. This short-term role supports CAPTE accreditation preparations and data management through August 2027, aligning with the accreditation visit timeline.

Responsibilities include updating Exxat entries, document formatting, contract management, and providing general departmental support.

Qualifications

• High School diploma or equivalent.
• 2+ years of business office experience.
• Excellent written and oral communication skills.
• Ability to prioritize, multi-task and meet deadlines.
• Strong organizational and detail-oriented abilities.
• Ability to work independently and in a team.
• Proficiency in Google Suite, Microsoft Office, Adobe Pro.

Responsibilities

• Data entry, organization and verification in Exxat.
• Application-based program for Clinical Education and contract management.
• Update Exxat location, SCCE contacts, and linking clinics to maps.
• Review formatting for documents and enter into portal.
• Data entry on CAPTE forms.
• Quality assurance that documents are submitted in proper sequence.

Skills

Excellent written and oral comunicati

Prioritize work

Multi-tasking

Detail-oriented

Independent and collaborative work

Google Suite

Microsoft Office

Adobe Pro

Education

High School diploma or equivalent

Tools

Google Suite

Microsoft Office

Adobe Pro

Job description

Advertising Summary: This position will support the clinical education team and DPT program to prepare for the CAPTE (Commission for Physical Therapy Education) accreditation visit in 2027. This is a short-term position with an expected end date in August 2027, although extension of this position may be discussed.

Unit: College of Health Professions MBU

Department: Physical Therapy

Department Summary: Virginia Commonwealth University offers one of the premier Doctor of Physical Therapy Programs in the country. Located in the newly furnished College of Health Professions building, the program provides students with easy access to state-of-the-art clinical and research facilities. VCU's physical therapy program ranks 16th nationwide at a public university according to U.S. News & World Report (2026).

Duties & Responsibilities:

Tasks will include, but are not limited to, data entry, organization, and verification in Exxat, and application-based program for Clinical Education and contract management.

• Updating Exxat: update location, SCCE contacts, linking clinics to maps.
• Reviewing formatting for all documents (course syllabi, CV, faculty forms, etc) and entering into the portal.
• Data entry onto all CAPTE formatted forms.
• Quality assurance that all documents are submitted in proper sequence and nothing is missing.
• Providing administrative support to the Department of Physical Therapy.

Qualifications:

Minimum Qualifications

• High School diploma or equivalent and at least two years' experience in business office experience.
• Excellent written and oral communication skills.
• Proven ability to prioritize work, handle multiple tasks, and meet deadlines.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Ability to work both independently and collaboratively within a team.
• Proficiency in Google Suite, Microsoft Office, Adobe Pro.
• Demonstrated ability to work in and foster an environment of respect, professionalism, and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as an hourly staff member at VCU.

Preferred Qualifications

• Previous experience with educational accreditation or academic processes.
• Previous experience in an administrative support role in higher education.

Salary Range:$20-25/hr

Benefits: All VCU employee types are eligible for a wide array of benefits to support you during your employment at VCU. Consult the benefits website for information on benefits eligibility according to employee type.

FLSA Exemption Status:Non-Exempt

Hours per Week:20

Contact Information:
Contact Name: Tamara Buck, PhD, DPT
Contact Email:[e-mail]