Philanthropy Programs Coordinator

Filoli; Woodside (CA); On-site; USD 50,000 - 54,000; Full time

Job summary

Filoli in Woodside, CA seeks a Philanthropic Programs Coordinator to steward our donor community, manage Filoli Circle and Guild programs, and keep back‑house systems running smoothly.

The role coordinates onboarding, donor recognition, event logistics, and data reporting, partnering with the Annual Giving Manager to grow engagement and gifts.

Qualifications

• 2+ years of experience in development, donor services, membership, events, or nonprofit administration (Bachelor’s degree preferred, or equivalent combined experience).
• Proficiency in Google Suite and Microsoft Office. Familiarity with donor databases, ticketing systems, or CRMs (Blackbaud Altru experience is a big plus).
• Exceptional written and verbal communication, high emotional intelligence, and cross-departmental teamwork.
• A genuine passion for donor stewardship, ethical fundraising, and DEAI across organizational culture.

Responsibilities

• Program & Operations Coordination for Filoli Circle and Guild programs, onboarding, renewals, benefit fulfillment, communications calendars, and feedback gathering.
• Donor Concierge Service: respond to donor inquiries, tour requests, ticketing, and donor recognition.
• Events & Engagement: manage RSVPs, registration, nametags, run-of-show materials, and post-event follow-up.
• Data, Records & Reporting: maintain CRM records, track KPIs, process gifts, and generate insights for program growth.

Skills

Donor services

Membership management

Events coordination

Nonprofit administration

Communication

Education

Bachelor’s degree preferred

Tools

Google Workspace

Microsoft Office

CRM/Donor database (Blackbaud Altru)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time 30-39 Hour Filoli Center, Woodside, CA, US

2 days ago Requisition ID: 1047

Salary Range: $36.00 To $39.00 Hourly

Join Our Team: Philanthropic Programs Coordinator

Filoli is seeking a warm, organized, and detail-oriented Philanthropic Programs Coordinator to help steward and expand our vibrant community of supporters. You’ll serve as the heart of operations for our Filoli Circle and Guild programs, crafting exceptional donor experiences and keeping our back-of-house systems running seamlessly.

The Details

Location: Gorgeous Filoli Historic House & Garden

Schedule: Full-time flexibility needed for occasional evening and weekend events

Hourly Range: $36.00 to $39.00 per hour (Depending upon candidate experience)

Reports to: Annual Giving Manager

What You’ll Do

Program & Operations Coordination (40%)

Manage day-to-day administration for the Filoli Circle and Guild programs, including member onboarding, renewals, benefit fulfillment, communications calendars, and feedback gathering.

Donor Concierge Service (25%)

Serve as a responsive, friendly point of contact for donor inquiries, tour requests, and ticketing. Coordinate custom behind-the-scenes touchpoints and ensure accurate donor recognition.

Events & Engagement (20%)

Oversee member event logistics from start to finish—managing RSVPs, registration, nametags, briefings, run-of-show materials, and post-event follow-up.

Data, Records & Reporting (15%)

Partner with Membership and Operations to maintain accurate CRM records, track engagement KPIs, process gifts, and generate insights for program growth.

What You Bring

Background: 2+ years of experience in development, donor services, membership, events, or nonprofit administration (Bachelor’s degree preferred, or equivalent combined experience).

Technical Aptitude: Proficiency in Google Suite and Microsoft Office. Familiarity with donor databases, ticketing systems, or CRMs (Blackbaud Altru experience is a big plus).

Communication & Collaboration: Exceptional written and verbal communication, high emotional intelligence, and a knack for cross-departmental teamwork.

Core Values: A genuine passion for donor stewardship, ethical fundraising practices, and driving Diversity, Equity, Accessibility, and Inclusion (DEAI) across organizational culture.

Logistics & Requirements

Schedule: Full-time flexibility needed for occasional evening and weekend events.

Mobility & Licensing: Valid Driver’s License required. Must be comfortable sitting for extended computer work, walking across uneven outdoor terrain during events, and occasionally lifting up to 25 lbs.

Ready to Flourish at Filoli?

If you are a collaborative problem-solver who thrives on creating memorable human connections and keeping systems organized, we want to hear from you.