Events Manager

Filoli; Woodside (CA); On-site; USD 94,000 - 105,000; Full time

Job summary

Filoli Center in Woodside, CA seeks an energetic Events Manager to lead the Facility Rentals Program and elevate our reputation as a premier luxury venue. You will drive revenue, mentor a dedicated team, and craft unforgettable experiences at our historic estate.

This full-time, on-site role requires 6–8+ years in hospitality or venue sales, strong leadership, and the ability to manage complex events, budgets, and cross-department collaboration.

Qualifications

• 6–8+ years in hospitality, luxury event planning, or venue sales, with 3–4+ years in leadership.
• Proven track record of prospecting, closing new business, and managing large event budgets.
• Exceptional communication and a commitment to DEAI (diversity, equity, inclusion).

Responsibilities

• Master on-site execution of private rentals and internal events, overseeing setup, timelines, vendor management, and post-event breakdown.
• Drive sales by prospecting new client business, hosting site tours, and delivering pitches to grow venue rentals.
• Lead and mentor the events team, scheduling and training staff to maintain a high-trust, collaborative culture.
• Build strong partnerships with clients, caterers, and vendors for seamless coordination.
• Manage operations and budgets, vendor contracts, and tracking tools to ensure pristine organization.

Skills

Event planning

Venue sales

Team leadership

Sales experience

Budget management

DEAI leadership

Problem solving

Monday.com

Altru

Google Suite

Tools

Monday.com

Altru

Google Suite

Job description

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Events Manager

Full Time Filoli Center, Woodside, CA, US

Salary Range: $94,000.00 To $105,000.00 Annually

Bring Event Magic to Life as Filoli’s Events Manager!

Nestled in a breathtaking historic estate, Filoli is seeking an enthusiastic, dynamic Events Manager to lead our Facility Rentals Program and elevate our reputation as a premier luxury venue. From high-profile private celebrations and corporate gatherings to key internal events like our annual Fall Harvest Gala, you will be at the heart of our operations—driving revenue, mentoring a dedicated team, and crafting unforgettable experiences.

The Details

Location: Gorgeous Filoli Historic House & Garden

Position Type: Full-time, Exempt, Salaried, Benefit Eligible

Schedule: On-site presence which will be driven by the Events calendar, including frequent weekend, evening and holiday availability.

Salary Range: $94,000 to $105,000 per year (Depending upon candidate experience)

Reports to: Director of Events & Hospitality

What You’ll Do

Master On-Site Execution: Lead the execution of world‑class private rentals and internal events, overseeing setup, timelines, vendor management, and post‑event breakdown.

Drive Sales & Strategy: Prospect new client business, host site tours, and deliver compelling pitches to expand our venue rental program and maximize venue potential.

Lead & Mentor: Directly manage, schedule, and train the Events team (including Event Representatives and seasonal staff), fostering a high‑trust, collaborative culture.

Build Strong Partnerships: Cultivate lasting relationships with clients, caterers, and vendors while ensuring seamless coordination with peer departments.

Manage Operations & Budgets: Oversee event budgets, vendor contracts, and tracking platforms (Monday.com, Altru) to ensure pristine organization.

What You Bring

Experience: 6–8+ years in hospitality, luxury event planning, or venue sales, alongside 3–4+ years in team leadership.

Sales & Business Acumen: A proven track record of prospecting, closing new business, and managing event budgets of significant scale.

People‑Centric Leadership: Exceptional communication, self‑awareness, and a genuine commitment to advancing diversity, equity, accessibility, and inclusion (DEAI).

Agility & Cool Head: Ability to problem‑solve calmly in a fast‑paced environment with top‑tier attention to detail.

Practical Skills: Proficiency with Windows/Google Suite (experience with Monday.com or Altru is a plus), a valid Driver’s License, and the physical ability to lift up to 50 lbs and walk uneven outdoor terrain.

Flexibility: A schedule built for event life, including frequent evening, weekend, and holiday availability.

Why Join Filoli?

Work amidst vibrant gardens and rich history where your leadership directly strengthens our community impact and guest experience.