Philanthropy Operations & Donor Relations Coordinator

Paycom - ATS; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

JSV is seeking a Philanthropy Assistant to join the Philanthropy Team in a dynamic, on-site nonprofit environment in Santa Clara County. The PA will perform clerical duties, manage gift entries, donor correspondence, and campaign logistics, supporting timely communications and accurate record-keeping.

The role requires strong Microsoft Office and Google Workspace skills, experience with cloud-based donor management software, and a can-do attitude in a deadline-driven setting.

Qualifications

• Have at least 3 years prior experience as a high functioning administrative assistant in deadline-based roles.
• Have strong customer service experience.
• Have strong organizational skills and exceptional attention to detail and follow-through.
• Demonstrate analytical skills and the ability to problem solve.
• Demonstrate ability to manage multiple tasks simultaneously.
• Have outstanding verbal and written communication skills; maintain confidentiality.

Responsibilities

• Provide logistical support for fundraising, donor stewardship and other Philanthropy events.
• Maintain accurate records of all donations using cloud-based donor management systems.
• Coordinate mailings and mail merges for all fundraising campaigns.
• Update donor contact information and ensure that automated and manual thank you letters are generated weekly.
• Run list and initiate the end of calendar year tax statements for all donors through Blackbaud.
• Print communications and materials; generate weekly donor acknowledgment letters.

Skills

Administrative support

Attention to detail

Multitasking

Communication

Team player

Confidentiality

Tools

MS Office

Google Workspace

Donor CRM

Job description

JSV is seeking a Philanthropy Assistant to join the Philanthropy Team in a dynamic, on-site nonprofit environment in Santa Clara County. The PA will perform clerical duties, manage gift entries, donor correspondence, and campaign logistics, supporting timely communications and accurate record-keeping.

The role requires strong Microsoft Office and Google Workspace skills, experience with cloud-based donor management software, and a can-do attitude in a deadline-driven setting.