Philanthropy Administrative Assistant

DAP Health; Palm Springs (CA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

DAP Health seeks an experienced Philanthropy Administrative Assistant to support the Chief Philanthropy Officer and Director of Philanthropy Operations. You will manage calendars, coordinate meetings, and handle daily administrative tasks with a focus on confidentiality and accuracy.

You will assist with reports, correspondence, and the planning of special events and projects, ensuring smooth liaison with staff, board members, and external partners.

Qualifications

• Supports the Chief Philanthropy Officer and Director of Philanthropy with comprehensive administrative tasks.
• Manages calendars, schedules meetings, and performs daily administrative duties.
• Maintains accurate records and databases with strict confidentiality.
• Coordinates communication between staff, board members and external partners.
• Plans and executes events and projects, including logistics.
• Monitors office supplies and equipment for the Philanthropy team.
• Prepares reports, presentations, and correspondence for the philanthropy team.
• Collaborates with other departments to ensure integrated operations.

Responsibilities

• Provide executive administrative support to the CPO and Director of Philanthropy Operations.
• Coordinate calendars, meetings, and travel as needed.
• Maintain confidentiality and manage sensitive information with discretion.
• Assist in preparing reports and presentations for philanthropy initiatives.
• Support event planning and execution for department projects and partnerships.

Skills

Organizational skills

Calendar management

Event planning

Microsoft Office

Communication

Confidentiality

Independent worker

Team collaboration

Education

Associate degree or higher in business administration or related field

Tools

CRM platforms

Job description

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.Job SummaryThe Philanthropy Administrative Assistant at DAP Health will play a pivotal role in supporting the DAP Health Philanthropy team, specifically the Chief Philanthropy Officer and the Director of Philanthropy, by managing administrative tasks, coordinating schedules, and ensuring efficientworkflow within the department. This position is essential for providing exceptional support to Philanthropy team members and organizational stakeholders.Supervisory Responsibilities: NoneEssential Duties/ResponsibilitiesProvide comprehensive administrative support to the Chief Philanthropy Officer and Director of Philanthropy Operations, including managing calendars, scheduling meetings, and performing daily administrative dutiesAssist in the preparation and distribution of reports, presentations, and correspondence related to the Philanthropy teamMaintain accurate and up-to-date records and databases, ensuring confidentiality and compliance with organizational policiesCoordinate and facilitate communication between staff, board members and external partnersAssist in the planning and execution of special events and projects, including logistics and coordinationMonitor and order office supplies and equipment, ensuring the Philanthropy team has the necessary tools to perform their duties effectivelyHandle inquiries and requests from administrative staff, clinical staff, and external stakeholders, by providing timely and professional responsesCollaborate with other departments to ensure seamless integration of Philanthropy Department operations within the organizationThe position reports directly to the Director of Philanthropy Operations but may also be asked to assist other departments as neededOther duties as assignedRequired Skills/AbilitiesStrong organizational skills with the ability to manage multiple tasks and priorities effectivelyFamiliarity with non-profit organization special eventsExcellent communication skills, both written and verbal, with a professional demeanorProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applicationsDetail-oriented with a high degree of accuracy in data entry and document managementAbility to maintain confidentiality and handle sensitive information with discretionStrong problem-solving skills and the ability to work independently as well as part of a teamDemonstrated ability to interact professionally with diverse groups, including clinical staff, board members and external stakeholdersEducation and ExperienceAn associate degree or higher in business administration or a related field is preferredMinimum of 2 years of experience in an administrative or clerical role, preferably within a healthcare or non-profit organization environmentProven track record of supporting executive staff in a fast-paced settingExperience with scheduling, coordinating meetings, and managing calendars for multiple stakeholdersFamiliarity with Customer Relationship Management (CRMs) platforms preferredWorking Conditions/Physical RequirementsThis position is on-site at the DAP Health Sunrise location with possibility of hybridThis job operates in an office setting and requires frequent times of sitting, standing, repetitive motion, and talkingAbility to lift up to 24 pounds