Administrative Assistant-Pharmacy

Conditions. Workplace Diversity, LLC.; San Antonio (TX); On-site; USD 42,000 - 43,000; Full time

Job summary

UIW is seeking an Administrative Assistant to support the Pharmacy Practice and Experiential Education Programs. The role involves coordinating documentation for student rotations and working with faculty and administrators under the supervision of the Assistant Dean and Department Chair.

Requirements include a high school diploma or GED and at least two years of administrative experience in a complex environment.

Qualifications

• Strong communication and customer service skills.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint or equivalent.
• Able to prioritize tasks effectively.
• Ability to work independently.
• Ability to work effectively with individuals from diverse communities and cultures.
• Adherence to University, Conference, and NCAA rules and regulations.

Responsibilities

• Support Pharmacy Practice and Experiential Education Programs departments, both faculty and administrators.
• Secure appropriate documentation from students to ensure rotation compliance.
• Report to the Assistant Dean, Department Chair of Pharmacy Practice and Professor.

Skills

Communication

Customer Service

MS Office

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Job description

Administrative Assistant-Pharmacy

UIW Mission

Position Summary

The Administrative Assistant is responsible for supporting the Pharmacy Practice and Experiential Education Programs Departments, both faculty and administrators. This position regularly works with securing appropriate documentation from students to ensure rotation compliance. The Administrative Assistant to Pharmacy Practice Dept. and Experiential Education Programs reports to the Assistant Dean, Department Chair of Pharmacy Practice and Professor.

Essential Functions

Job Duties

Knowledge Skills and Abilities

• Strong communication and customer service skills.
• Strong computer skills with a willingness to learn new technology. Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint or equivalent.
• Able to prioritize tasks effectively.
• Ability to work independently.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

High school diploma or GED equivalent.

Required Work Experience

Two (2) years of administrative or clerical experience in a complex environment.

Preferred Qualifications

• Some college.
• Experience supporting a pharmacy program. Familiarity with pharmacy education curriculum and accreditation requirements.
• Higher education experience, preferably within UIW.
• Strong database experience.
• Microsoft Teams experience.
• Special event coordination.

Required Certifications, Licenses or Registrations

Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

Monday through Friday, negotiable start and end time, with extended hours as needed to meet departmental goals.

Physical Demands

• Ability to lift up to 10lbs for table set-up/tear-down at events.
• Ability to lift up to 20lbs of office/marketing/event supplies.
• Ability to reach overhead, bend, squat to retrieve office/marketing/event materials.
• Ability to push/pull equipment/event carts/wagons holding up to 50 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty/staff/donors/guests/(potential/current) students, as well as attend meetings on and off campus ceremonies.

Posting Number

AS2293PO

Job Type

Full Time

Job Category

Staff (non-exempt)

Desired Start Date

09/16/2026

Reports To

Assistant Dean, Department Chair of Pharmacy Practice and Professor

Salary

$41,500 Annualized

Open Date

08/11/2026

Open Until Filled

Yes

Special Instructions to Applicant

N/A.

Equal Opportunity Statement

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).