Ph.D. Program Administrator, Graduate Studies & Recruitment

Embry-Riddle Aeronautical University; Daytona Beach (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Embry‑Riddle Aeronautical University is seeking a dynamic Program Administrator for the Ph.D. Aviation, MSSO, MSOSM, and MSUS programs.

You will support graduate student recruitment, retention, academic advising, and program administration, ensuring high-quality student experiences across ERAU’s Daytona Beach campus and online programs. The role involves coordinating orientations, maintaining records, assisting with scheduling, and supporting reviews under SACS and AABI standards.

Qualifications

• Bachelor’s degree in education, aviation, advising, or related field.
• 5–10 years of related administrative or educational experience.
• Strong analytical skills and knowledge of information systems.
• Proficiency with Microsoft OS, Access, Excel, PowerPoint, Word, Outlook, and internet-based apps.
• Strong interpersonal, communication, advising, and counseling skills.
• Ability to work with diverse student populations and manage multiple priorities.

Responsibilities

• Support graduate student recruitment, retention, academic advising, program administration, and academic program reviews.
• Coordinate new student orientations and information sessions.
• Maintain student records and databases, support course scheduling and program development.
• Assist with University, SACS, and AABI academic program reviews.

Skills

Interpersonal skills

Advising and counseling

Analytical skills

Information systems knowledge

Microsoft Office suite

Diversity and inclusion

Education

Bachelor’s degree in education, aviation, advising, or related field

Tools

Microsoft Windows

Access

Excel

PowerPoint

Word

Outlook

Internet applications

Job description

Embry‑Riddle Aeronautical University is seeking a dynamic Program Administrator for the Ph.D. Aviation, MSSO, MSOSM, and MSUS programs.

You will support graduate student recruitment, retention, academic advising, and program administration, ensuring high-quality student experiences across ERAU’s Daytona Beach campus and online programs. The role involves coordinating orientations, maintaining records, assisting with scheduling, and supporting reviews under SACS and AABI standards.