PH-2-2 ADMINISTRATIVE ASSISTANT

Powderhorn Mountain Resort; Colorado; On-site; USD 36,000 - 56,000; Full time

Job summary

Powderhorn Mountain Resort seeks an Administrative Assistant to support all departments. Responsibilities include front-desk guest assistance, switchboard operation, and handling mail and deliveries. The role involves transcription, meetings notes, and uniform management, with a focus on detail and organization.

Occasional travel between the administration building and base lodge is required. Seasonal orientation and safety training accompany the position; indoor work predominates with varied

Qualifications

• Provide administrative and clerical support across the resort.
• Greet and assist guests at the reception desk and operate the switchboard.
• Maintain telephone extension and radio call lists and distribute memos.
• Transcribe and distribute meeting notes; handle deliveries and uniforms.

Responsibilities

• Greet and assist guests at the reception desk and answer inquiries.
• Operate resort switchboard and manage the multi-line phone system.
• Receive, document and forward UPS/FedEx deliveries.
• Transcribe weekly manager meeting notes and distribute paychecks.
• Keep supply closet stocked; oversee ordering and distribution of supplies.

Skills

Self-motivated

Guest services

Attention to detail

Multi-line phone systems

Communication skills

Tools

Microsoft Word

Microsoft Excel

Telephone switchboard

Job description

Position SummaryThis position provides administrative support to all departments of Powderhorn Mountain Resort.Primary Responsibilities/DutiesAdministrative AssistantPerform administrative and clerical duties for the resortGreet and assist guests at the reception deskOperate resort switchboardMountain Radio Operation (receive and transmit requests from resort personnel)Maintain, update and distribute Powderhorn telephone extension and radio call number listsInitiate weekly 5-Minute Safety Meeting for administration office personnelSort and distribute incoming resort mailReceive and document UPS/FedEx deliveries and notify appropriate individual of package arrivalTranscribe and distribute weekly manager meeting notesSort and distribute bi-weekly paychecks to department managersInventory, issue and retrieve employee uniforms and name tagsKeep supply closet stocked and neatly organizedOversee ordering and distribution of suppliesOther duties as assignedCore SkillsMust be self-motivatedKnowledge of telephone console or multi-line systemsExceptional Guest Services skillsBe able to adapt to a constantly changing work environmentDetail-orientedComputer SkillsWordExcelCertifications/Licenses/TrainingSeasonal OrientationAll Safety Training related to position, including company-wide safety process and proceduresWork EnvironmentThis position is based mostly indoors with daily travel between administration building and the base lodge. Must be able to walk on even/uneven/slippery terrain, climb/descend stairs, stand and/or sit for long periods of time, bend, stoop, reach, push, pull, and lift a minimum of 30 pounds.