Sourcing Specialist, Purchasing and Contract Services

State University of New York at Buffalo; Buffalo, Northern (NY, KY); Hybrid; USD 51,000 - 63,000; Full time

Job summary

State University of New York at Buffalo is seeking a Sourcing Specialist to support strategic sourcing initiatives across university-wide categories. You will lead end-to-end sourcing activities, manage RFx processes in Jaggaer, and collaborate with legal, SUNY, RF, and internal stakeholders to ensure compliant and effective sourcing outcomes.

The role requires a Bachelor’s degree in Business or related field and 2 years of procurement experience, with strong communication and analytical skills.

Qualifications

• Bachelor’s degree in Business, Supply Chain, or related field; 2 years procurement experience or equivalent.
• Strong communication, analytical, and stakeholder engagement skills.
• Proficiency in Microsoft Office and e-procurement systems.

Responsibilities

• Execute strategic sourcing initiatives for assigned categories, including opportunity assessment, market research, spend analysis and planning.
• Lead RFx events (RFI, RFQ, RFP, IFB) in Jaggaer, including documentation, supplier communications, timelines, and evaluations.
• Support supplier evaluation and selection by pricing and cost analyses, documenting outcomes and preparing award materials.
• Coordinate contract documentation, supplier data, pricing structures, and catalog setup within Jaggaer; track outcomes and milestones.

Skills

Communication

Analytical thinking

Stakeholder engagement

Education

Bachelor’s degree in Business/Supply Chain or related field

Tools

Microsoft Office

Jaggaer Source-to-Pay

Job description

Sourcing Specialist, Purchasing and Contract Services

Position Title Sourcing Specialist, Purchasing and Contract Services

The Purchasing and Contracts department at the University at Buffalo seeks a Sourcing Specialist to support and execute strategic sourcing initiatives in support of university-wide category strategies. The Sourcing Specialist partners closely with internal and external stakeholders to plane, execute, and operationalize sourcing events by leading RFx activities, conducting market and spend analysis, developing sourcing documentation, and translating sourcing outcomes into contract, supplier, and system readiness within UB’s Jaggaer Source-to-Pay environment. This role contributes directly to the advancement of strategic sourcing objectives by supporting supplier selection, pricing and contract structures, and post-aware implementation activities, while ensuring compliance with all applicable Federal, State, SUNY , Research Foundation (RF), and University policies and regulations.

Key Accountabilities and Responsibilities include, but are not limited to:

• Execute strategic sourcing initiatives for assigned categories by supporting end-to-end sourcing activities, including opportunity assessment, market research, spend analysis, and sourcing event planning.
• Lead the preparation and administration of RFx events ( RFI , RFQ , RFP , IFB ) in Jaggaer, including development of solicitation documentation, coordination of supplier communications, management of timelines, and support of evaluation processes.
• Support supplier evaluation and selection by conducting pricing an cost analyses, documenting sourcing outcomes, preparing award recommendations and negotiation materials for review sourcing leadership.
• Perform category, market, and supplier research to assess supplier capabilities, market trends, and sourcing risks, and to inform sourcing approaches and supplier engagement strategies.
• Develop analytical summaries and insights to support category reviews, sourcing decisions, and leadership discussions.
• Support post-award implementation and sourcing enablement by coordinating contract documentation, supplier data, pricing structures, and catalog setup within Jaggaer, and tracking sourcing outcomes and contract milestones.
• Collaborate with supplies and internal stakeholders by serving as a point of contact for sourcing-related inquiries and partnering with Buyers, Sourcing Specialists, legal counsel, SUNY , and RF to support sourcing execution and compliance.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

As an Equal Opportunity / Affi­rmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Bachelor’s degree in Business, Supply Chain, or related field with 2 years procurement experience. A combination of education and experience will be considered.
• Strong communication, analytical, and stakeholder engagement skills.
• Proficiency in Microsoft Office and e‑procurement systems.

Preferred Qualifications

• 2 or more years’ experience managing RFx processes and contract negotiations.
• Advance degree in Business related studies or certification (e.g., CPSM , CPPB , CPPO ).
• Experience in higher education or NYS agency procrement.
• Familiarity with Jaggaer or similar source-to-pay platforms.
• Demonstration success in strategic sourcing and category management.

Our University Community

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $57,000

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

Monday – Friday
Exact hours TBD

Campus

Campus North Campus

References

Number of references required

Number of references required 3

Reference Cutoff Date

Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].

Contact Information

Contact's Name

Contact's Name Kelly Stich

Contact's Pronouns

Contact's Title

Contact's Title Administrative Staff Assistant

Contact's Email

Contact's Phone

Contact's Phone [phone]

Posting Dates

Posted

Posted 09/04/2026

Deadline for applicants 09/18/2026

Date to be filled

Date to be filled 09/28/2026

Is a background check required for this posting?

Is a background check required for this posting? Yes

Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.